Executive Board Minutes 2010
December 11, 2009 | February 5, 2010
Mississippi Library Association
Executive Board Meeting
December 11, 2009
11:55 a.m.
MLC
Jackson, MS
President Ann Branton called the meeting to order at 11:55 a.m.
Marsha Case (Past Secretary) called the roll.
Present:
Executive Board members:
President—Ann Branton
Vice-President—Jennifer Smith
Immediate Past President—Jan Willis
Treasurer—Molly McManus
Parliamentarian—Shirlene Stogner
Executive Secretary—Mary Julia Anderson
Secretary—Marsha Case (substituting)
School Libraries Section Chair—Melissa Moak
Trustee Section Chair—Harriet Kuykendall
Also in attendance was Amanda Clay Powers, Past Treasurer.
Minutes from the previous meeting were not available. There were no reports from the Treasurer or Past-President.
Vice-President’s Report: Jennifer Smith reported that she is beginning to work on plans for the 2010 annual conference in Vicksburg. Her working theme is “Outside the Lines—Mississippi Libraries Defining Ourselves.” She plans to have conference committees in place by February. It has been reported that Horizon Casino has been having difficulties and there is no other hotel close to the Convention Center. She will work with the Chamber of Commerce and Visitor’s Center to get bids for hotels and/or buses. Her intent for the conference is to do something different—she’d like to meet Rita Mae Browne and the Unshelved comic people.
President’s Report: Ann Branton stated that one of her focuses this year would be review and revision of the MLA Handbook. MLA has already found discrepancies in the ALA councilor and possibly SELA councilor, terms of office to be out of compliance with these organizations. Kathy Wells will chair the Handbook committee. Ann said that she would like to take road trips around the state to different library events and hopes that she will be invited to special library events. She wants to represent the library association and give it a familiar face. Ann also discussed placing a list of vendors who supported the MLA conference on the MLA website so that members would have easy access to ones they might want to use. Ann wants to promote school librarians and queried if writing to superintendents and principals would encourage greater school librarian participation in MLA and attendance to the fall conference. February 5, 2010 has been reserved for the next MLA Executive Board Meeting and Ann is asking committees to plan to meet on that day to begin the year’s plans. It was announced that Susan Cassagne is chairing the Legislative Committee and Carol Green the Nominating Committee. Alice Shands is the chair of the Public Libraries Section.
The next MLA Executive Board meeting is February 5, 2010 at 10:30 a.m. at MLC.
With no further announcements Jennifer Smith made the motion to adjourn with Jan Willis seconding. The meeting adjourned at 12:11 p.m.
Respectfully submitted,
Marsha Case
Mississippi Library Association
2010 EXECUTIVE BOARD MEETING
Mississippi Library Commission, Jackson, MS
February 5, 2010
Board Members Present: Ann Branton, President; Ruth Ann Gibson, Secretary; Edith Leggins, School Section; Molly McManus, Treasurer; Jennifer Smith, Vice-President; Jan Willis, Immediate Past President; Cindy Yu, Special Section; Tisha Zelner, ACRL
Others Attending: Mary Julia Anderson, Executive Secretary; Jenny Bossaller; Marsha Case, Chair, Nominating Committee; Susan Cassagne, Chair, Legislative Committee; Crystal Giles; Melissa Moak, Co-Chair, School Section; Maggie Moran, Chair, 2YCRT; Sharman Smith, Director, Mississippi Library Commission; Kathleen Wells, Chair, Handbook Committee
Call to Order
Branton called the meeting to order at 10:40 a.m.
Roll Call & Approval of Minutes
Gibson reminded everyone to sign the roll. Minutes of the December 11, 2009, final 2009 Executive Board meeting and the December 11, 2009, first 2010 Executive Board Meeting were distributed by e-mail to the board and in print for review.
Action Taken: Motion was made by Willis to accept both sets of minutes as distributed. Motion was seconded by Smith and approved.
Reports
Executive Board & Staff
Secretary: Gibson thanked Marsha Case for taking minutes at the December meeting.
Treasurer: McManus presented the proposed budget for 2010, which came as a recommendation from the Fiscal Management Committee. The budget shows an anticipated income of $76,570 and expenses of $83,945.
Action Taken: Motion was made by Smith to accept the recommended budget. Motion was seconded by Willis and approved.
President: In reviewing the 2009 conference evaluations, Branton reported that the School Section’s program rated quite high. All program results are to be posted on the web site. Branton noted that committee assignments for 2010 were almost complete. She was still searching for chair-persons for By-Laws and Conservation and noted that some new committees, such as Diversity & Social Consciousness, may need to be added.
Vice-President: Smith announced that the 2010 conference will be at the Vicksburg Convention Center, October 20-22. The theme will be “Outside the Lines: Mississippi Libraries – Defining Ourselves”. She is currently talking with hotels and caterers. The planning forms will be available on the MLA web site soon. Jeff Slagell is chairing the Site Selection Committee for 2011 and 2012.
Past President: Willis stated that ACRL is requesting a letter of support for Nashville to be selected as the 2017 conference site. Zelner is also working on this. Willis volunteered to draft the letter of support.
Action Taken: Motion was made by Willis to endorse Nashville as the 2017 ACRL conference site. Motion was seconded by Zelner and approved.
Executive Secretary: Anderson reported that paper renewal notices will be sent next week. She requested that the Membership Committee work with her on building membership.
ALA Councilor: Laughlin sent a written report on the American Library Association 2010 Midwinter Conference in Boston. Council actions and documents are available on the ALA website at http://www.ala.org . Branton said Laughlin’s report will be available on the MLA website
SELA Representative: Lee sent a written report stating that SELA’s biennial conference will be held jointly with the Arkansas Library Association 2010 conference. Information can be found at http://www.arlib.org/calendar/index.php?cmd=view&event=108 . Nominations for the SELA Outstanding Author Awards are being accepted through March 31. Branton said Lee’s complete report will be available on the MLA website.
Sections
ACRL: Zelner attended the ACRL/ALA meeting and reported that each chapter can apply for re-imbursement of program expenses.
School: Leggins stated that the third annual meeting of the Mississippi Association of Library Teachers had 50 in attendance. She requested that MLA support school librarians during the current state budget crisis. Branton announced that she has drafted a letter to school principals that supports requests from school librarians to attend meetings, workshops, and other professional development events. The letter will be available on the MLA website.
Special: No report.
Roundtables & Committees
Nominations: Case noted that the ALA Councilor serves a three year term rather than a four year term and recommended the revision be made in the Handbook.
Action Taken: Motion was made by Smith to accept the recommendation of the change in the length of the Councilor’s term. Zelner seconded the motion which was passed.
Case presented the following slate of nominees for 2011 MLA officers: ALA Councilor – Ellen Ruffin and Jeff Slagell; Secretary – Jennifer Brannock and Jill Nicholson; and Vice-President/President-Elect – Stephen Cunetto and Joan Tierce.
Action Taken: Smith made the motion to accept the slate as presented. Willis seconded the motion and it was passed.
Legislative: Cassagne reported that the Legislative Committee was meeting February 5 to finalize state activities. March 11 is Advocacy Day. Cassagne emphasized that communication is key to getting the message of libraries’ needs to the legislators. She also expressed a need for the membership to contact our congressmen and senators in Washington regarding Jobs for Main Street. National Library Advocacy Day in Washington is June 29. Gloria Washington has prepared a talking points brochure that will be posted on the MLA website. Sharman Smith pointed out that MLA needs to decide what is important locally with regard to ALA issues and act accordingly. Alerts and talking points should be geared toward the impact on Mississippi and such matters should be funneled through the Legislative Committee.
GODORT: Laura Harper submitted a written report that will appear on the MLA website.
LIRT: Jorge Brown submitted a written report that will appear on the MLA website.
NMRT: Jorge Brown submitted a written report that will appear on the MLA website.
Old Business
IMLS Grant: Dr. Jenny Bossaller reported that the University of Southern Mississippi‘s graduate program received an IMLS grant of $423,000 to recruit ethnic minorities to the library field. There are 10 grant assistantships available with an application deadline of March 15. Recruiting applicants has been done primarily through college career fairs. Branton suggested that something be put on the website.
Fiscal Management Committee: Smith provided justification for the 2010 budget noting that part of the increase in expenses was because of the salary increase for the Executive Secretary ($15.45/hour increased to $16.00/hour). She felt that travel expenses could be picked up locally and that lifetime memberships needed to be promoted. Her report was accepted and will be placed on the website.
New Business
Website: Branton announced that each section could have its own page on the MLA website to make announcements specific to the section’s interest. McManus will create logins for anyone who wants to update a section page.
2YCRT: Moran presented the following names as the new officers: Sherita Howell, Vice-Chair and Nancy McLemore, Secretary/Treasurer.
The meeting was adjourned at 12:06 p.m.
Respectfully submitted,
Ruth Ann G. Gibson
Secretary
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