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Chapter Six: Mississippi Libraries


Policies
Duties
Suggested Items
Convention News

Mississippi Libraries is a quarterly journal that is
published by the Mississippi Library Association. It is financed by
funds from the Mississippi Library Association and through
advertising secured by the advertising editor.

The governing bodies of Mississippi Libraries shall be
as follows:

  1. The Coordinating Committee
  2. The Editorial Board

The composition of the Coordinating Committee and the Editorial
Board shall be as follows:

  1. The Coordinating Committee:

    MLA Executive Board (voting as one)
    represented by the president or designee

    Editor of Mississippi Libraries
    Editorial advisors (may be designated by the editor)

  2. The Editorial Board:
  3. Editor (chair of the board)
    Assistant Editor
    Advertising Editor

    MLA Reporter (MLA Publicity Committee Chair)
    Section Reporters
    Book Review Editor
    Editorial Advisors (if any)

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Policies

  1. Mississippi Libraries shall be published quarterly:
    Spring (March), Summer (June), Fall (September), and Winter
    (December).
  2. The deadlines for copy submission shall be February 5 (Spring),
    May 5 (Summer), August 5 (Fall), and November 5 (Winter).
  3. The number of copies printed will vary from issue to issue
    according to the current mailing list. It shall be the duty of the
    Editor to determine the number by checking the mailing list for
    each issue with the MLA Executive Secretary.
  4. The size of each issue shall be regulated by the funds
    available and the quantity of copy.
  5. Mississippi Libraries shall be available to
    individuals on payment of membership dues per calendar year and to
    Mississippi institutions on payment of institutional dues.
    Subscriptions for out-of-state institutions (and second
    subscriptions for in-state institutions) shall be $16.00 per year
    payable to the MLA Executive Secretary. Single issues may be
    purchased for $4.00. Back issues are available from UMI. This
    information shall be published in ML.
  6. The Spring issue shall be sent only to the current members,
    those who have paid their dues by March 1.
  7. Marked copies shall be sent to all advertisers, guest writers,
    convention and workshop speakers and leaders, and persons (or
    relatives) about whom articles are written if they are not MLA
    members. Complimentary copies may also be sent by the editor to
    selected individuals for public relations purposes.
  8. The Editorial Board may make exchange agreements for like
    publications in the interest of the profession. The Editor will be
    responsible for such agreements and will advise the MLA Executive
    Secretary.
  9. Mississippi Libraries shall publish articles and
    information: (1) of activities, reports, etc., of MLA; (2) minutes
    of all MLA Executive Board meetings; (3) Treasurer’s reports;
    (4) of general interest to the library profession; and (5)
    reflecting ideas of the MLA membership.
  10. The Editor shall be appointed by the MLA Executive Board and shall serve for a two-year term. The Editor is paid a $500 stipend annually to help cover expenses.
  11. The Section reporters shall be selected by the Editor in
    collaboration with the Section chairs involved. Other staff members
    may be selected by the Editor.
  12. The Editor shall consider all copy for its appropriateness and
    timing. In cases of doubt, the Editorial Board may be
    consulted.
  13. Copy supplied by the MLA President shall not be materially
    changed without approval from the person submitting the copy.
  14. Unsigned letters shall not be printed in ML.
  15. The Editorial Board shall meet at least once a year.
  16. A written financial report shall be made by the MLA Executive
    Secretary to the MLA Executive Board and the Editor at the end of
    each calendar year.

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Duties

  1. The Coordinating Committee shall be responsible for the
    financing, development of policies, and/or guidelines pertaining to
    the publication of Mississippi Libraries and shall make an
    examination annually of the finances, policies, and
    guidelines.

    The Editor shall be designated as chair of the Coordinating
    Committee and shall make the arrangements for the annual meeting.
    The agenda of the meeting shall be the duty of all members. Any
    member of the committee may call a meeting of the committee and
    invite others to the meeting when deemed advisable.

  2. The MLA Executive Board shall appoint an Editor to a two-year
    term.
  3. The MLA President, working with the MLA Reporter (Publicity
    Committee Chair), is responsible for providing Association material
    for ML.
  4. The Editor shall contract with the printer for publishing
    ML. The Editor shall also be responsible for preparing and
    proofing all copy.
  5. The Assistant Editor will serve in an advisory capacity assisting the Editor in proofing copy and performing other duties as needed by the editor.
  6. The Advertising Editor shall secure advertisements for
    ML and bill advertisers.
  7. The MLA Treasurer shall be responsible for paying all bills,
    upon receipt of vouchers from the Editor. (See Treasurer
    section     in Handbook.)
  8. The MLA Fiscal Manager shall collect payment for the ads,
    handle the subscription payments and, along with the MLA Treasurer,
    make financial reports to the MLA Executive Board.
  9. The MLA Reporter shall be responsible for submitting any MLA
    information as directed by the MLA President and as specified in
    the policies of ML.
  10. The Section reporters shall submit material for publication
    from the types of libraries which they represent.

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Suggested Items

Spring Issue:

  1. MLA news and President’s Page
  2. National Library Week items
  3. Nominations for MLA officers for following year
  4. MLA Treasurer’s Report
  5. Membership Reminder (form)
  6. Articles of general interest to the profession

Summer Issue:

  1. MLA news and President’s Page
  2. Follow-up story on National Library Week
  3. Pre-convention information
  4. Awards deadline announcement
  5. Proposed changes in MLA Bylaws
  6. Announcement of MLA officers elected for following year
  7. Membership Reminder (form)
  8. Articles of general interest to the profession

Fall Issue:

  1. MLA news and President’s Page
  2. Tentative convention program
  3. Pre-convention story
  4. Membership Reminder (form)
  5. Articles of general interest to the profession

Winter Issue:

  1. MLA news and President’s Report
  2. Convention follow-up story
  3. List of MLA committees for the next year
  4. List of MLA Section and Round Table chairs
  5. Annual Index
  6. Membership Reminder (form)
  7. Articles of general interest to the profession

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Convention News

The fall issue of Mississippi Libraries, or the issue
nearest the convention date, shall carry the MLA convention story.

Pre-Convention Coverage:

  1. The MLA Vice President shall supply a tentative convention
    program to the MLA Reporter.
  2. The MLA Reporter, working in cooperation with the MLA Vice
    President, shall write the convention story from information
    received from the Vice President and/or directly from the
    convention speakers.

Convention Coverage:

  1. The MLA Reporter shall work with the Section chairs and
    reporters to provide convention coverage.
  2. The MLA Reporter shall arrange the taking of convention
    pictures.

Convention Follow-up:

  1. The MLA Reporter shall be responsible for the writing of
    general follow-up stories and/or for copies or abstracts of
    speeches at the general sessions of the convention.
  2. Section chairs shall cooperate with the MLA Reporter in
    supplying information on Section activities at the convention.

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