Chapter Three: Round Tables
- LIST OF ROUND TABLES (in order of organization date)
- New Members Round Table (NMRT) organized in 1975.
- Government Documents Round Table (GODORT) organized Summer, 1978.
- Automation and Networking Round Table (ANRT) organized Spring, 1978.
- 2-Year College Round Table (2-YCRT) organized 1978.
- Library Instruction Round Table (LIRT) organized 1979.
- Young People’s Services Round Table (YPSRT) organized 1980.
- Educational Communications & Technology Round Table (ECTRT) organized 1987.
- Black Caucus organized 1993.
- Special Collections Round Table organized
- Technical Services Round Table organized 1998.
- GENERAL INFORMATON
- Round Tables may be authorized by the Executive Board upon
petition by not fewer than 10 members of the Association. - Round Tables may be discontinued by the Executive Board when
the usefulness of the group has ceased. - Any member of the Association may become a member of any Round
Table by complying with membership requirements. - Round Tables may charge annual dues, elect officers, and issue
publications. - Dues are paid with MLA dues.
- Reimbursement of expenses must be secured by using the MLA
vouchers. The vouchers are to be signed by the Round Table
chairperson and sent to the Treasurer of MLA. - Each Round Table shall submit annually at least two reports -
one to the Executive Board and one to the members of the
Association at the annual conference. - A representative from each Round Table may attend Executive
Board meetings in a non-voting capacity. - Constitutions, bylaws and other documents of Round Tables may
not conflict with MLA documents and must be on file in MLA
headquarters. - If extra funds are needed for the next year, a written request
should to be made to the MLA Executive Board by December first. The
Fiscal Management Committee will consider the request when it meets
in December to plan the MLA budget for the next year.
- Round Tables may be authorized by the Executive Board upon
BYLAWS OF THE
AUTOMATION AND NETWORKING ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
ARTICLE I. FISCAL YEAR
The fiscal year of the Round Table shall begin on the 1st day of
January in each year and end on the 31st of December.
ARTICLE II. MEMBERSHIP
Section I. MEMBERS
Any person who is a member of Mississippi Library Association and
is interested in cooperative automation and/or networking in
Mississippi may become a member upon payment of annual dues.
Section 2. PERIOD OF MEMBERSHIP
Membership shall be for a maximum period of one year ending with
the last day of the Round Table’s fiscal year for which membership
is applied.
Section 3. MEMBERSHIP VOTING
A two-thirds majority of the membership may override decisions of
the task force.
ARTICLE III. DUES
Section 1. ANNUAL DUES
Dues of $3.00 shall be paid on a fiscal year basis as specified in
Article I. The payment of full dues is required regardless of
whether the membership is to be for the full fiscal year or any
portion thereof.
Section 2. PROVISION FOR DUES CHANGES
The annual dues may be set or changed upon recommendation of the
task force at any annual meeting by a two-thirds majority of the
members present and voting. Any such change will take effect for
the next fiscal year.
ARTICLE IV. MEMBERSHIP MEETINGS
Section 1. ANNUAL MEETING
There shall be an annual meeting of the membership of the Round
Table. This meeting shall be held at a time and place determined by
the task force.
Section 2. SPECIAL MEETINGS
Special meetings of the members of the Round Table may be called
and held by a decision of the task force or by petition of a simple
majority of members.
Section 3. NOTICE OF MEETINGS
Written notice stating the place, date, and hour of the meeting,
and, in the case of special meetings, the purpose for which said
meeting is called shall be delivered or mailed by the
secretary-treasurer of the Round Table to each member of record
fourteen (14) days prior to the meeting.
Section 4. MEMBERSHIP VOTING
Each individual member of the Round Table shall have the right at
all membership meetings to one (1) vote for each office to be
filled.
Section 5. QUORUM
Ten percent of the membership, aside from members of the task
force, shall constitute a quorum for the transaction of the
business of the Round Table. Except as otherwise provided, a
majority of such quorum shall decide any question that may come
before the meeting. In the absence of a quorum, the members present
may fix the time for adjournment, adjourn, recess, or take measures
to obtain a quorum. At the next meeting at which a quorum shall be
present, any business may be transacted which might have been
transacted at the meeting as originally called.
ARTICLE V. OFFICERS
Section 1. OFFICERS DESIGNATED
The officers of the Round Table shall be a chairperson,
vice-chairperson, and secretary/treasurer. A nominating committee
of three (3) members appointed by the task force shall have the
duty of nominating candidates for these offices. These officers
shall be elected by ballot by the members at the annual meeting of
the membership to serve for a term of one (1) year. The same person
if duly re-elected may hold such office. All officers shall have
such authority as may be reasonably inferred from these bylaws.
Officers will be chosen from within the membership of the Round
Table.
Section 2. REMOVAL
Any officer may be removed by a two-thirds majority vote of
individual members whenever, in its judgment, the best interest of
the Round Table would be served.
Section 3. VACANCIES
A vacancy in any office shall be filled for the duration of that
term of office by simple majority vote of the task force.
Section 4. CHAIRPERSON
The chairperson shall be the chief executive officer of the Round
Table. He/she shall, when present, preside at all meetings of the
task force and the membership. The chairperson shall execute all
contracts and other instruments of writing on behalf of the Round
Table. In addition, thereto, he/she shall perform such other duties
and functions as are incident to this office.
Section 5. VICE-CHAIRPERSON
During the absence or disability of the chairperson, the task force
shall instruct the vice-chairperson to perform the duties of the
chairperson, and when so acting, to have all the powers of and be
subject to all the restrictions upon the chairperson.
The vice-chairperson shall succeed the president unless the
nominating committee waives such responsibility. The
vice-chairperson serves as program chairman for the ANRT sponsored
program during the annual Mississippi Library Association
Conference and is responsible for making necessary arrangements
with the approval of the task force.
Section 6. SECRETARY-TREASURER
The secretary-treasurer shall (a) keep the minutes of the meetings
of the membership in a book provided for that purpose, (b) see that
all notices are duly given in accordance with the provisions of
these bylaws, (c) be custodian of the official records, (d) keep a
register of the post office address of each member which shall be
furnished to the secretary-treasurer by the Mississippi Library
Association Executive Secretary, (e) act as the chief fiscal
officer of the Round Table, and (f) in general perform all duties
and functions which are incident to the office of
secretary-treasurer.
Section 7. SALARIES AND OTHER REMUNERATION
Officers of the Round Table shall serve without salaries. The
chairperson or other designated members may be reimbursed for
expenses incurred incident to Round Table business when approved
beforehand by the task force and when sufficient Round Table funds
are available.
Section 8. POLICIES AND CONTROL
All policies determined by the task force, programs generated by
the task force, and monies generated by the Round Table are to be
controlled by the task force. All Round Table receipts and expenses
will be channeled through Mississippi Library Association accounts
and are subject to audit by the Mississippi Library Association
Executive Board or a representative appointed by that board.
ARTICLE VI. TASK FORCE
Section 1. DEFINITION
The officers plus seven members selected by these officers shall be
known as the ANRT Task Force.
Section 2. COMPOSITION
The task force membership shall be composed of the officers of the
Round Table and seven (7) representatives of the various types of
libraries and information centers within the state. These seven
representatives shall be selected by the task force officers. When
a new chairperson takes office, the immediate past chairperson
shall remain a member of the task force for a period of one (1)
year.
Section 3. OFFICERS
The officers of the Round Table shall also serve in their
respective capacities as officers of the task force. The duties of
these officers are the same in both bodies, except as may be
provided by the bylaws.
Section 4. TERM OF OFFICE
Following the annual membership meeting, the newly elected task
force officers shall select seven (7) representatives to serve on
the task force. Any vacancies, which may occur, shall be filled for
the duration of the unexpired term by appointment of the task force
officers. Terms of office shall coincide with the Round Table’s
fiscal year.
Section 5. REMOVAL
The officers, by unanimous action, may remove task force
representatives whenever, in their judgment the best interests of
the Round Table would be served.
Section 6. RESPONSIBILITIES
The task force shall meet quarterly, with special meetings called
as necessary. It shall be responsible for studying automation and
networking, soliciting recommendations for automation, and
reporting regularly to the library and information community
throughout the state. It shall also be responsible for conducting
the business of the Round Table and planning and holding the annual
and membership meetings as outlined under Article IV. Membership
Meetings.
Section 7. QUORUM
Seven (7) representatives and/or officers shall constitute a quorum
for the task force.
Section 8. OPEN MEETINGS
Task force meetings will be open to all ANRT members. Non-members
may attend any meeting, space permitting. Members and other guests
attending task force meetings shall do so in an observer’s capacity
unless requested to participate by the chairperson. Such guests
will not have voting privileges.
ARTICLE VII. COMMITTEES
Section 1. SPECIAL COMMITTEES
Special committees shall be such committees as the task force may
authorize and said committees shall report to the task force at its
regular meetings.
ARTICLE VIII. INTEREST GROUPS
Section 1. DEFINITION
Groups of individual members of ANRT who are interested in forming
an interest group to further one area of specialization or study
may petition the task force for official status by submitting a
petition of at least five (5) names to the task force for approval
or denial. Such petition should state the purposes of the group. A
two-thirds vote of the task force is required to form an interest
group.
Section 2. OFFICERS AND DUTIES
Once approved by the task force, interested individuals should meet
and select a chairperson whose term of office will coincide with
the fiscal year of ANRT. The selected chairperson shall preside at
the meetings of the interest group, be responsible for inviting the
chairperson of the task force to interest group meetings, and
report any interest group activities to the full task force at its
next meeting. The chairperson is encouraged to attend task force
meetings, and at the discretion of the task force officers, may be
a member of the task force to complete but not increase the number
of members required in these bylaws.
Section 3. MEMBERSHIP
Interest groups shall not have dues. Any individual member of ANRT
may join any or all interest groups of ANRT by indicating such
interest to the chairperson of the interest group. The chairperson
of the interest group shall submit a list of members to the task
force as part of the annual report of the task force.
Section 4. EDUCATIONAL ACTIVITIES
With the approval of the task force, interest groups may plan
workshops or other activities for the benefit of the professional
library community and the interests of the group.
Section 5. DISCONTINUANCE OF AN INTEREST GROUP
The task force may discontinue an interest group by a two-thirds
vote of the task force when in the opinion of the task force the
usefulness of the interest group has ceased.
ARTICLE IX. CORPORATE SEAL
The Round Table may have and use a seal or symbol.
ARTICLE X. PUBLICATIONS
The Round Table may issue newsletters and/or other publications,
which serve to inform the library and information community
regarding automation and networking activities within the state and
to report national trends.
ARTICLE XI. AMENDMENTS
These bylaws may be amended at any regular annual meeting of the
Round Table without previous notice of any kind whatsoever, or at
any special meeting, provided that notice is given specifying the
subject matter and substance of the proposed amendments, such
notice to be given in the manner provided herein for notice of
special meetings.
ARTICLE XII. PARLIAMENTARY AUTHORITY
The current edition of Robert’s Rules Of Order shall be
the parliamentary authority governing the Round Table in all cases
where applicable and not inconsistent with these bylaws.
ARTICLE XIII. CONFORMITY WITH MLA
The bylaws and the purposes of this Round Table are not to be in
conflict with the Constitution and Bylaws of the Mississippi
Library Association.
CONSTITUTION AND BYLAWS OF THE
BLACK CAUCUS OF THE
MISSISSIPPI LIBRARY ASSOCIATION
CONSTITUTION
ARTICLE I. NAME
The name of this organization shall be the Black Caucus of the
Mississippi Library Association, hereinafter referred to as the
Black Caucus.
ARTICLE II. PURPOSE
The purposes of the Black Caucus are: (a) to encourage and
increase membership of African Americans and other ethnic groups
within the Mississippi Library Association, and (b) to promote and
sponsor special programs focusing on concerns, special interests
and needs of the African American community.
ARTICLE III. MEMBERSHIP
Membership shall be open to any person interested in library
services upon payment of Black Caucus annual dues. Said person must
maintain good financial standing within MLA and the Black
Caucus.
ARTICLE IV. ORGANIZATION
A. The Black Caucus shall have the following elected officers:
Chairperson, Vice-Chairperson/Chairperson-elect, and Secretary.
These positions, along with others as provided for in the Bylaws,
Section 3a, shall form the steering committee. B. Special
committees and task forces may be established in areas of activity
pursuant to the purposes of the Black Caucus as described in
Article II. The special committees and task forces shall elect a
chairperson and other officers necessary to operate
efficiently.
ARTICLE V. FINANCES
Funds to support Black Caucus activities shall come from the
dues of Black Caucus members.
- Membership dues are $3.00 per year.
- Funds
- Officers may request funds as necessary to implement approved
programs of the organization. - The Steering Committee shall allocate funds to each task force
based upon budgets submitted by the task forces and available
funds.
- Officers may request funds as necessary to implement approved
- The chairperson is authorized to approve requests for
reimbursement and payment of bills from Black Caucus funds in the
custody of the MLA Executive Board. Any request for a total of more
than $20.00 from a single source in a year will require Steering
Committee approval prior to chairperson action. - The Black Caucus shall accept voluntary contributions
unencumbered by obligations. - The Black Caucus shall actively solicit funds for pursuit of
projects that advance the objectives of the organization.
ARTICLE VI. AMENDMENTS
The Constitution and Bylaws may be amended by a majority vote of
the members of the Black Caucus in attendance and voting at any
annual or called conference, provided that notice of the proposed
revision has been sent to members at least thirty days prior to the
meeting. It may also be amended by a majority vote of those
responding in a mail referendum to Black Caucus members. Proposals
for revision may be sent by any member to the chairperson for
consideration by the Steering Committee and shall be sent to the
membership for their consideration.
BYLAWS
SECTION 1. DUTIES OF THE OFFICERS
- CHAIRPERSON. The chairperson shall have the customary duties of
the office of chairperson and shall preside over all meetings of
the Black Caucus and of the Steering Committee. The chairperson
shall be responsible, with the Steering Committee, for fulfilling
the purposes of this organization. Additionally, the chairperson
shall: appoint committee and task force chairpersons and members,
serve as spokesperson for the Black Caucus, serve as public
relation representative for the Black Caucus, contribute articles
to Mississippi Libraries magazine. The chairperson shall also be a
member of ALA/Black Caucus and shall represent the MLA Black Caucus
Round Table at the annual and midwinter meetings of the American
Library Association with the following duties:- To assure that the MLA Black Caucus has paid affiliates dues to
ALA Black Caucus. - To share with local Black Caucus members’ information from ALA
Black Caucus. - To bring to ALA Black Caucus any problems or recommendations
for ALA Black Caucus from local Black Caucus.
- To assure that the MLA Black Caucus has paid affiliates dues to
- VICE CHAIRPERSON/CHAIRPERSON-ELECT. The vice
chairperson/chairperson-elect shall assist the chairperson and
shall be responsible for the coordination and implementation of the
work of the committees and task forces as assigned by the
chairperson. When the chairperson is unable to serve, the
vice-chairperson shall act as chairperson. This person will assume
the chairmanship after chairperson’s elected time has expired. - SECRETARY. The secretary shall perform the customary duties of
this office. This person shall keep an accurate record of all
meetings of the Black Caucus and the Steering Committee and have
those records available at or before the next regularly called
meting of the Black Caucus or Steering Committee; shall arrange for
the preservation of the archives and records of the organization;
shall make a report of the proceedings of each annual meeting to
MLA for publication in its annual conference proceedings for that
year; shall prepare and submit a financial statement for review at
each annual meeting, which shall include all income and
expenditures of the Black Caucus.
SECTION 2. ELECTION OF OFFICERS
- Members of MLA Black Caucus who wish to volunteer and/or those
solicited to run for elective office and thereby serve on the
Steering Committee will submit their names, their office
preference, a statement of their goals for the office and a short
biographical note to the Election Committee. The names of all
candidates will be submitted to the Black Caucus members for
election. Winners of all elections shall be determined by a
plurality of those members voting. Ballots shall be mailed
according to time schedule determined by MLA Bylaws. - In the event of a tie, a run-off election shall be conducted at
the annual conference business meeting. - Term of all officers shall be for two calendar years.
- A position left vacant on the Steering Committee because of the
incumbent’s resignation, disability, etc., shall be filled for the
remainder of the unexpired term by appointment by the Steering
Committee. - Members of the Steering Committee elected to office by the
personal members may be re-elected to the same office for no more
than two consecutive terms.
SECTION 3. COMMITTEES
- STEERING COMMITTEE. This committee shall be comprised of the
elected offices of the Black Caucus, task force chairpersons, and
the chairperson of the Election Committee. The immediate past
chairperson and the program chairperson shall serve as ex-officio
members without vote. The Steering Committee shall have general
supervision of the affairs of the Black Caucus in the intervals
between membership meetings and shall have the responsibility of- Determining subjects for programs and working with a program
chairperson to implement these programs. - Submitting and endorsing projects submitted by task forces to
the Black Caucus. - Reporting all actions of the Steering Committee at the annual
conference.
- Determining subjects for programs and working with a program
- AFFIRMATIVE ACTION COMMITTEE. This committee shall keep abreast
of affirmative action legislation on national, state, and local
levels as it relates to Black Caucus activities. Review nominations
and committee appointments of MLA and its divisions. - FUND RAISING COMMITTEE. This committee shall coordinate and
engage in fund raising activities to support the programs and
activities of the Black Caucus. Shall solicit ideas and support
for, and inform the membership of, fund raising activities, solicit
donations from funding sources.
SECTION 4. SPECIAL COMMITTEES
The Steering Committee may appoint special committees for any
particular or specific purpose with the review of the Black Caucus.
A special committee will serve until its task is accomplished to
the satisfaction of the Steering Committee.
SECTION 5. TASK FORCES
- Members may volunteer or be appointed to form task forces to
work on projects initiated to meet their own needs or on projects
proposed by the Steering Committee. - Task forces shall submit to the Steering Committee a short
statement of membership, purpose, goals, duration of operation and
a request to establish the group accompanied by a tentative budget.
Written summary communications on the progress of the task force
will be made to the Steering Committee for the duration of the
project for its consideration and/or endorsement at the annual
meeting. The summary communication will be for dissemination to the
general membership after action by the Steering Committee. - Task force coordinators are elected annually and may be
re-elected for no more than two consecutive terms. - Vacancies occurring among the task force’s officers between
regular elections may be filled by the task force either by
election or appointment. - Task forces may meet as frequently as necessary for their
stated duration but meetings at the annual MLA conferences are
required. Failure to hold these meetings shall automatically
dissolve the task force.
SECTION 6. MEETINGS
The annual membership meeting of the Black Caucus shall be held
during the annual conference of the MLA and shall include a report
of the Steering Committee to the members on its activities. The
Steering Committee shall meet at the annual MLA conference and
other times if deemed necessary by the chairperson. All meetings
shall conform to Robert’s Rules Of Order (latest
edition).
SECTION 7. QUORUM
Thirty percent of the membership shall constitute a quorum at
any Round Table meeting.
CONSTITUTION AND BYLAWS OF THE
EDUCATIONAL COMMUNICATIONS & TECHNOLOGY ROUND TABLE (ECTRT)
MISSISSIPPI LIBRARY ASSOCIATION
CONSTITUTION
ARTICLE I. NAME AND AFFILIATION
Section 1. Name
The name of this organization shall be the Educational
Communications and Technology Round Table (ECTRT).
Section 2. Affiliation
This organization shall be a Round Table of the Mississippi Library
Association and a state affiliate of the Association for
Educational Communications and Technology.
ARTICLE II. PURPOSE AND OBJECTIVES
Section 1. Purpose
The purpose of this organization shall be to promote the
improvement of education through the effective use of educational
media and technology.
Section 2. Objectives
- To keep educators adequately informed about technology, media
programs, and materials. - To recruit personnel and encourage and promote professional
growth. - To serve as an organization to coordinate research and
evaluation in the use of educational media and technology. - To plan and conduct long range programs for the development and
improvement of educational media and technology. - To improve the pre-service and in-service education of
teachers. - To insure the integration of media and technology in curriculum
development. - To cooperate with other individuals, organizations and agencies
whose interests and purposes are the promotion of quality
education.
ARTICLE III. MEMBERSHIP
Section 1. Membership is open to any member of the Mississippi
Library Association who is interested in media and technology.
Members shall be entitled to vote, hold office, serve on committees
and receive any publication prepared or contracted for the Round
Table.
Section 2. Dues and Membership Year
- Dues: Annual dues for membership shall be three dollars.
- Membership Year: The period of membership shall extend from
January first through December thirty-first.
ARTICLE IV. MEETINGS
Section 1. Annual Meeting
There shall be an annual meeting of the Round Table to be held at
the time and place of the annual Mississippi Library Association
Conference.
Section 2. Special Meetings
The chair may call special meetings of the Round Table, but any
action taken at such times must be confirmed at the next meeting of
the general membership.
ARTICLE V. OFFICERS AND ELECTIONS
Section 1. Officers
The officers of the organization shall consist of a chair,
vice-chair/chair-elect, secretary/treasurer, all of whom shall be
elected at the annual meeting. The term of office for each office
shall be from January 1 of the following year to December 31.
Section 2. Duties of Officers
- The chair shall preside at all meetings of the Round Table;
represent the Round Table at MLA Executive Board meetings, as
necessary, and on public occasions; appoint all committees; and
supervise all activities of the Round Table. - The vice-chair/chair-elect shall ascend to the office of chair
at the conclusion of the chair’s term and shall then serve as chair
for one year. The vice-chair/chair-elect shall function in the
absence of the chair, and in case of a vacancy, shall become chair.
The vice chair shall serve as chairperson of membership and shall
direct activities toward recruiting new members to the Round
Table. - The secretary/treasurer shall keep the necessary written
minutes of both the executive board and the annual meetings of the
Round Table. The usual secretarial duties shall be performed by the
secretary, including keeping complete records, conducting
correspondence, serving in the absence of other officers. The
secretary/treasurer may ask another member of the Round Table to
assist as recording secretary. The secretary/treasurer shall
perform the usual duties of keeping records of receipts,
expenditures, membership and finances. Vouchers for payment of all
bills against the Round Table must be signed by the chair and sent
to the MLA Treasurer.
ARTICLE VI. EXECUTIVE BOARD
Section 1. Composition
The executive board shall be composed of the chair, immediate past
chair, vice-chair/chair elect, secretary/treasurer, and
chairpersons of special sections. State consultants of school
libraries and media shall serve as ex officio members.
Section 2. Chairperson
The chair of the Round Table shall serve as chairperson of the
executive board.
Section 3. Duties
The executive board shall have active charge of the affairs of the
Round Table and shall recommend policies and procedures to the
membership for their consideration and approval. The board shall
fill any vacancy in office that may occur after the annual
election.
Section 4. Meetings
Board meetings may be called at the discretion of the chair. At
least one-week advance notice to all board members shall be
required for these meetings.
ARTICLE VII. SPECIAL SECTIONS AND
COMMITTEES
Section 1. Special Sections
There may be special sections as determined by mutual needs and
interest of the membership of the Round Table. The chairperson, as
selected by each special section, shall be a member of the
executive board. Section 2. Special Committees
Special committees may be appointed by the chair, executive board,
or by order of the Round Table as needs arise and shall be
automatically disbanded when their duties are completed.
ARTICLE VIII. PARLIAMENTARY AUTHORITY
Roberts’ Rules Of Order shall be the parliamentary authority
governing the Round Table in all cases where applicable and not
inconsistent with this Constitution.
ARTICLE IX. QUORUM
A quorum shall consist of the membership present at any legally
constituted meeting of the Round Table, executive board, special
section or special committee.
ARTICLE X. AMENDMENTS
This Constitution may be amended at the annual meeting of the
Round Table by a majority vote of those present and voting.
BYLAWS
GOVERNMENT DOCUMENTS ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
ARTICLE I. NAME
The name of this organization shall be the Mississippi
Government Documents Round Table.
ARTICLE II. OBJECTIVES
The objectives of the Round Table shall be as follows:
Section 1. To provide a forum for discussion of problems and
concerns, and for the exchange of ideas by librarians working with
government documents.
Section 2. To provide a force for initiating and supporting
programs to increase availability, use, and bibliographic control
of documents.
Section 3. To contribute to the extension and improvement of
education and training of documents librarians.
Section 4. To increase communication between documents
librarians and anyone interested in government documents.
ARTICLE III. MEMBERSHIP
Section 1. Membership in this Round Table shall be open to any
member in good standing of the Mississippi Library Association who
subscribes to the objectives of the Round Table.
Section 2. Dues for the calendar year shall be determined by the
membership of the Round Table. Changes in dues shall be approved at
the annual meeting of MLA and shall become effective on January 1.
ARTICLE IV. OFFICERS AND DUTIES
Section 1. The officers of this Round Table shall be a
chairperson, chairperson-elect, secretary, treasurer, and reporter.
The term of office shall be for one calendar year. Officers shall
be chosen from Round Table members in good standing who have agreed
to serve in that office. The reporter shall be appointed by the
chairperson.
Section 2. Those officers shall perform the duties pertaining to
their respective offices:
- Chairperson. The chairperson shall be the chief executive of
the Round Table, chairperson of the Steering Committee, and the
Round Table’s representative to the Mississippi Library Association
Executive Board. - Chairperson-elect. The chairperson-elect shall perform the
duties of the chairperson in the absence of the chairperson; shall
be a member of the Steering Committee; shall be responsible for the
program at the annual meeting; shall serve as membership
chairperson; shall serve as an aide to the chairperson; and shall
succeed to the office of chairperson in the following year. - Secretary. The secretary shall handle correspondence and keep
minutes of general and Steering Committee meetings. - Treasurer. The treasurer shall be empowered to keep necessary
and proper records relevant to membership and workshops. - Reporter. The reporter shall publicize activities of the Round
Table in state and national library publications and in general
media. - All officers shall deliver to their successor all official
material not later than two weeks following the installation of
their successor. - In case of a vacancy in the office of chairperson, the
chairperson-elect shall succeed to the office of chairperson for
the remainder of the unexpired term. Special elections shall be
held as needed to fill other vacancies.
ARTICLE V. STATE AFFILIATE
This organization shall be a state affiliate of the American
Library Association GODORT and shall be a Round Table of the
Mississippi Library Association. As such, it shall be conducted in
accordance with Article VIII of the Bylaws of the Mississippi
Library Association.
ARTICLE VI. MEETINGS
Meetings shall be held at such times and places as designated by
the Steering Committee.
ARTICLE VII. STEERING COMMITTEE
Section 1. The Steering Committee shall consist of the officers
and the chairpersons of committees.
Section 2. The duties of the Steering Committee shall be general
supervision of the affairs of the Round Table in the intervals
between meetings.
Section 3. Steering Committee meetings shall be held when called
by the chairperson, or the chairperson-elect in the chairperson’s
absence, or by a majority of the members of the Committee. A simple
majority of the members constitutes quorum. All meetings of the
Steering Committee shall be open meetings.
ARTICLE VIII. COMMITTEES
Committees shall be created by the Steering Committee as it
deems them necessary for the interest of the Round Table.
ARTICLE IX. ELECTIONS
An Elections Committee consisting of not less than three members
shall be chosen by the Steering Committee. No member of the
Elections Committee shall be a member of the Steering Committee at
the time of appointment to the Elections Committee. The Elections
Committee shall propose a full slate of officers to the membership
for its consideration. Names of candidates shall be mailed to the
membership prior to the election. The Elections Committee shall
conduct the general election.
ARTICLE X. PARLIAMENTARY AUTHORITY
Section 1. The most recent edition of Robert’s Rules of
Order shall govern all meetings of the Round Table and its
committees in all cases where applicable and not in conflict with
the Bylaws.
Section 2. The members present at an announced general meeting
shall constitute a quorum for conducting business.
Section 3. A majority of members present and voting shall be
sufficient to take any action except amending this document.
ARTICLE XI. AMENDMENTS
Section 1. The document may be amended at the annual business
meeting provided that the amendment is submitted to the Steering
Committee at least 8 weeks prior to the annual meeting, publicized
for consideration of the membership prior to the annual meeting,
and that two-thirds of the votes cast shall constitute the majority
vote necessary.
Section 2. Amendments may be proposed by a motion from the
floor. Three-fourths of the votes cast on such an amendment shall
constitute the majority vote necessary.
APPROVED: 7/78
AMENDED: 10/24/80
CONSTITUTION AND BYLAWS OF THE
LIBRARY INSTRUCTION ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
CONSTITUTION
ARTICLE I. NAME
The name of this organization shall be the Library Instruction
Round Table, hereinafter referred to as the Round Table, of the
Mississippi Library Association (MLA).
ARTICLE II. PURPOSE
The purposes of the Round Table are: (a) to provide a forum for
discussion of activities, programs and problems of instruction in
the use of libraries, (b) to contribute to the education and
training of librarians for libraries as an essential library
service, and (c) to serve as a channel of communication on
instruction in the use of libraries.
ARTICLE III. MEMBERSHIP
Membership will consist of any personal member of MLA and, upon
payment of Round Table annual dues, receive the right to vote and
participate in the business of the Round Table.
ARTICLE IV. ORGANIZATION
- Elected officers of the Round Table shall be chairperson,
vice-chairperson/chairperson-elect, secretary, and ALA affiliate.
These together with other positions as provided for in the Bylaws,
Section 3a should form the Steering Committee. - Task Forces may be established in areas of activity pursuant to
the purposes of the Round Table as described in Article II. The
task forces shall elect a chairperson and other officers necessary
to operate efficiently.
ARTICLE V. FINANCES
Funds to support Round Table activities will come from the dues
of the Round Table membership.
- Dues for personal members shall be $3.00 per year.
- Funds
- Elected and appointed officers may request funds as necessary
to implement approved programs of the organization. - The Steering Committee shall allocate funds to each task force
based upon budgets submitted by the task forces and funds
available.
- Elected and appointed officers may request funds as necessary
- The chairperson is authorized to approve requests for
reimbursement and payment of bills from Round Table funds in the
custody of the MLA Executive Board. Any request for a total of more
than $20.00 from a single source in a year will require Steering
Committee approval prior to chairperson action.
ARTICLE VI. AMENDMENTS
This Constitution and Bylaws may be amended by a majority vote
of the members of the Round Table in attendance and voting at any
annual or called conference, provided that notice of the proposed
revision has been sent to members at least thirty days prior to the
meeting. It may also be amended by a majority vote of those
responding in a mail referendum to personal members. Proposals for
revision may be sent by any member to the chairperson for
consideration by the Steering Committee and shall be sent to the
membership for their consideration.
BYLAWS
Section 1. DUTIES OF THE OFFICERS
- Chairperson. The chairperson shall have the customary duties of
the office of the chairperson and shall preside over all meetings
of the Round Table and of the Steering Committee. The chairperson
shall be responsible with the Steering Committee for fulfilling the
purposes of this organization. The chairperson will appoint the
members of the Election Committee. Due to the budgetary structure
of MLA, the chairperson will assume the customary duties of
treasurer. The chairperson shall be responsible for the safekeeping
of all funds of the Round Table and for the authorization payment
of all duly incurred bills. Funds shall be deposited with the MLA
as fiscal agent and the MLA shall draw checks against these funds,
as directed by the chairperson, to pay obligations incurred by the
Round Table. - Vice Chairperson/Chairperson-Elect. The vice
chairperson/chairperson-elect shall assist the chairperson and
shall be responsible for the coordination and implementation of the
work of the committees and task forces as assigned by the
chairperson. When the chairperson is unable to serve, the vice
chairperson shall act as chairperson. This person will assume the
chairmanship after one year of service as the
vice-chairperson/chairperson-elect. - Program Chairperson. The program chairperson shall be appointed
by the chairperson and shall be responsible for the preparation of
programs of the Round Table. - Secretary. The secretary shall perform the customary duties of
this office. The secretary shall keep an accurate record of all
meetings of the Round Table and the Steering Committee and have
these records available at or before the next regularly called
meeting of the Round Table or Steering Committee; shall arrange for
the preservation of the archives and records of the organization;
shall make a report of the proceedings of each annual meeting to
MLA for publication in its annual conference proceedings for that
year; shall prepare and submit a financial statement for review at
each annual meeting, which shall include all income and
expenditures of the Round Table. - Affiliates Representative. The affiliates representative shall
be a member of ALA/ALA LIRT and shall represent the MLA LIRT at the
annual and midwinter meetings of the American Library Association
(ALA) LIRT. The affiliates representative shall be elected for a
two-year term and may be elected for two terms. The duties are as
follows:- To assure that the MLA LIRT has paid affiliates dues to ALA
LIRT. - To share with local LIRT members information from ALA
LIRT. - To bring to ALA LIRT any problems or recommendations for ALA
LIRT from local LIRT members.
- To assure that the MLA LIRT has paid affiliates dues to ALA
Section 2. ELECTION OF OFFICERS
- Personal members who wish to volunteer and/or those solicited
to run for elective office and thereby serve on the Steering
Committee will submit their names, their office preference, a
statement of their goals for the office and a short biographical
note to the Election Committee. The names of all candidates will be
submitted to the personal members for election. Winners of all
elections shall be determined by a plurality of those members
voting. - Ballots shall be mailed according to time schedule determined
by MLA Bylaws. - In the event of a tie, a run-off election shall be conducted at
the annual conference business meeting. - Term of all officers except affiliates representative shall be
for one calendar year. - A position left vacant on the Steering Committee because of the
incumbent’s resignation, disability, etc. shall be filled for the
remainder of the unexpired term by appointment by the Steering
Committee. - Members of the Steering Committee elected to office by the
personal members may be re-elected to the same office for no more
than two consecutive terms.
Section 3. COMMITTEES
- Steering Committee. This committee shall be comprised of the
elected officers of the Round Table, task force chairpersons, and
the chairperson of the Election Committee. The immediate past
chairperson and the program chairperson shall serve as ex-officio
members without vote. The Steering Committee shall have general
supervision of the affairs of the Round Table in the intervals
between membership meetings and shall have the responsibility
of:- Determining subjects for programs and working with a program
chairperson to implement these programs. - Submitting and endorsing projects submitted by task forces to
the Round Table. - Reporting all actions of the Steering Committee at the annual
meeting.
- Determining subjects for programs and working with a program
- Election Committee. This committee shall be comprised of three
members and a chairperson who shall be appointed annually by the
Round Table Chairperson. This committee shall coordinate the
election process, receiving and/or soliciting the names of
volunteers for office, and preparing for the election to be held as
part of the annual MLA election by a mail ballot. The committee
shall maintain a full record of the results thereof in order to
have a record of eligibility for vacancies.
Section 4. SPECIAL COMMITTEES
The Steering Committee may appoint special committees for any
particular or specific purpose within the review of the Round
Table. A special committee will serve until its task accomplished
to the satisfaction of the Steering Committee.
Section 5. TASK FORCE GROUPS
- Personal members may volunteer or be appointed to form task
forces to work on projects initiated to meet their own needs or on
projects proposed by the Steering Committee. - Task forces shall submit to the Steering Committee a short
statement of membership, purpose, goals, duration of operation and
a request to establish the group accompanied by a tentative budget.
Written summary communications on the progress of the task force
will be made to the Steering Committee for the duration of the
project for its consideration and/or endorsement at the annual
meeting. The summary communication will be for dissemination to the
general membership after action by the Steering Committee. - Task force coordinators are elected annually and may be
re-elected for no more than two consecutive terms. - Vacancies occurring among the task force’s officers between
regular elections may be filled by the task force either by
election or appointment. - Task forces may meet as frequently as necessary for their
stated duration but meetings at the annual MLA conferences are
required. Failure to hold these meetings shall automatically
dissolve the task force.
Section 6. MEETINGS
The meetings of the Round Table are held as follows:
- The annual membership meeting of the Round Table shall take
place during the annual conference of the MLA and shall include a
report of the Steering Committee to the members on its
activities. - The Steering Committee will meet at the annual MLA conference
and other times if deemed necessary by the chairperson. - At all meetings Robert’s Rules Of Order (latest
edition) will be followed. - The Election Committee will meet at least once prior to
submitting a slate of candidates to the Round Table
membership.
Section 7. QUORUM
Thirty percent of the membership shall constitute a quorum at any
Round Table meeting.
BYLAWS OF THE
NEW MEMBERS ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
ARTICLE I. NAME
Section 1. The name of this organization shall be the
Mississippi Library Association New Members Round Table
(MLA-NMRT).
Section 2. New Voices shall be the official organ of
MLA-NMRT.
ARTICLE II. PURPOSES
The purposes of this organization shall be to help members
better understand the library profession and its issues, to provide
an early opportunity for involvement in MLA, to promote comradeship
among NMRT members, to encourage participation in library
organizations, and to serve as common voice for the members of
MLA-NMRT.
ARTICLE III. MEMBERSHIP
Section 1. Full membership is open to any Mississippi Library
Association member who has been in the Mississippi Library
Association for six (6) years or less. MLA members not meeting this
specification may join Friends of NMRT and enjoy all privileges of
NMRT membership excepting the voting privilege.
Section 2. Annual dues for full membership or for Friends of
NMRT shall be three dollars ($3.00) for regular MLA members. The
membership year shall correspond with the calendar year.
ARTICLE IV. OFFICERS
Section 1. The officers of this organization shall be a
chairperson, a vice-chairperson (chairperson-elect), and a
secretary, all of whom shall be members in good standing of
MLA-NMRT. These officers shall perform the duties prescribed by
these Bylaws and by the parliamentary authority adopted by
MLA-NMRT.
Section 2. At the joint meeting of the outgoing and incoming
executive board, a nominating committee shall be elected whose
duties it shall be to nominate two candidates for each of the
positions of vice-chairperson (chairperson-elect), secretary, and
affiliates delegate (in those years when affiliates delegates are
elected).
Section 3. The nominating committee shall obtain from each
nominee their written consent, their professional concerns, and a
brief biographical sketch. This information shall be submitted for
publication in the July issue of New Voices.
Section 4. Any member may present a petition, signed by not
fewer than ten members, proposing additional nominations to the
chairperson of the nominating committee. A written consent to
serve, their professional address, a statement of their
professional concerns, and a brief biographical sketch must be
obtained by the petitioners from each person before the names can
be presented to the nominating committee. Such nominations, if
received by August 15, shall be included on the Official Ballot
which shall be published in the September issue of New Voices.
Section 5. All votes shall be cast by mail ballot which must be
received by the chairperson of the nominating committee two weeks
prior to the annual meeting. A plurality of the votes cast shall
constitute an election.
Section 6. Officers shall hold office for a term of one calendar
year. The affiliates delegate shall serve for two calendar years,
being elected at those annual meetings in odd numbered years. No
member shall hold more than one office at a time, and no member
shall be eligible to serve for more than one consecutive term in
the same office.
ARTICLE V. EXECUTIVE COMMITTEE
Section 1. There shall be an executive committee consisting of
elected officers, the affiliates delegate, the immediate past
chairperson, committee chairpersons, and members-at-large from any
of the six regions not already represented to be appointed by the
chairperson.
Section 2. The executive committee shall have full authority
over the affairs of MLA-NMRT in the intervals between annual
meetings and shall perform such other duties as are specified in
these bylaws. However, none of its acts shall conflict with action
taken by the membership. The chairperson shall report to the
membership at each annual meeting on the business that transpired
since the last annual meeting.
Section 3. The executive committee shall meet as often as
required by the affairs of MLA-NMRT. Such meetings can be called by
the chairperson and shall be called upon the request of one half of
the members of the executive committee. The meetings shall be open
to the membership.
ARTICLE VI. MEETINGS
Section 1. The annual meeting of MLA-NMRT shall take place
during the annual conference of the Mississippi Library
Association, and in the same locality.
Section 2. Those MLA-NMRT members present at the annual meeting
shall constitute a quorum.
ARTICLE VII. COMMITTEES
Section 1. All committees shall be composed of members in good
standing of MLA-NMRT, who shall serve until their successors have
taken office or until the committee is dissolved.
Section 2. Committees shall be appointed by the chairperson as
needed, or by the executive committee, or by majority vote of the
membership. Committee chairpersons shall be appointed by the
chairperson with recommendations from the executive committee.
ARTICLE VIII. ARCHIVES
The archival papers and records of the officers and committee
chairpersons of NMRT shall be stored with the MLA archives. Other
memorabilia of NMRT shall be added as necessary.
ARTICLE IX. RULES
Section 1. The rules and procedures contained in the current
Robert’s Rules Of Order Newly Revised shall govern
MLA-NMRT where they are not inconsistent with these Bylaws, any
special rules of order MLA-NMRT may adopt, the Constitution and
Bylaws of the Mississippi Library Association, and JMRT affiliate
chapter guidelines.
Section 2. Those Bylaws can be amended only at the annual
meeting by (1) a two-thirds vote of the membership present provided
the amendment has been published in New Voices, or (2) amendment
from the floor with a three-fourths majority vote.
Submitted to the membership by the Bylaws Committee, Kathy
Blackwell, Jennifer Case, and George Rolfs, Chairperson. Ratified
October 30, 1975. Last amended October 26, 1989
SPECIAL COLLECTIONS ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
BYLAWS
ARTICLE I. NAME
The name of this organization shall be the Special Collections
Round Table.
ARTICLE II. PURPOSE
The purposes of this organization shall be:
Section 1. To provide a forum for discussion of problems and
concerns, and for the exchange of ideas by librarians working with
special collections.
Section 2. To provide a force for initiating and supporting
programs to increase availability, use, and bibliographic control
of special collections.
Section 3. To contribute to the extension and improvement of
education and training of special collections librarians.
Section 4. To increase communication between special collections
librarians and anyone interested in special collections.
ARTICLE III. MEMBERSHIP/DUES
Section 1. Membership in this Round Table shall be open to any
member in good standing of the Mississippi Library Association who
subscribes to the objectives of the Round Table.
Section 2. Dues for the calendar year shall be determined by the
membership of the Round Table. Changes in dues shall be approved at
the annual meeting and shall become effective on January 1.
ARTICLE IV. ORGANIZATION
Section 1. Officers of the Round Table shall be chosen from
Round Table members in good standing who have agreed to serve in
that office. Officers shall be chair, chair-elect, program chair,
secretary, and treasurer. The term of office shall be for one
calendar year.
Section 2. Those officers shall perform the duties pertaining to
their respective offices as follows: Chair. The chair shall serve
as Chief executive of the Round Table.
Chair of the Steering Committee.
Round Table representative to the MLA Executive Board.
Chair-elect. The chair-elect shall
Perform the duties of the chair in his/her absence, and shall
succeed to the office of chair the following year.
Be a member of the Steering Committee, the Membership Committee,
and the Publicity Committee, and shall be responsible for the
coordination and implementation of the work of these committees in
conjunction with each of the appointed chairs.
Assist the program chair with the program at the annual meeting.
Program Chair. The program chair shall be
Appointed by the Round Table chair.
Responsible for the preparation of and publicity for the Round
Table program.
Secretary. The secretary shall
Handle correspondence and perform all the customary duties of this office.
Keep accurate records of all Round Table and Steering Committee meetings.
Arrange for preservation of the archives and records of the Round Table.
Make a report of proceedings of each annual meeting to MLA for
publication in the annual conference proceedings.
Treasurer. The treasurer shall
Be empowered to keep necessary and proper records relevant to
Round Table membership and workshops.
Section 3. All officers shall deliver to their successor all
official material not later than two weeks following the
installation of their successor.
Section 4. In case of the vacancy in the office of chair, the
chair-elect shall succeed to the office of chair for the remainder
of the unexpired term. Special elections shall be held as needed to
fill other vacancies.
ARTICLE V. STATE AFFILIATE
This organization shall be a state affiliate of the American
Library Association Special Collections Round Table and shall be a
Round Table of the Mississippi Library Association. As such, it
shall be conducted in accordance with Article VIII of the Bylaws of
the Mississippi Library Association.
ARTICLE VI. MEETINGS Meetings shall be held at
such times and places as designated by the Steering Committee.
ARTICLE VII. STEERING COMMITTEE
Section 1. This committee shall be comprised of the Round Table
officers and the chairs of all Round Table committees. The
immediate past chair and the program chair shall serve as
ex-officio members without vote.
Section 2. The Steering Committee shall have general supervision
of the affairs of the Round Table in the intervals between
membership meetings, and shall determine subjects for programs and
work with the program chair in implementing these programs.
Section 3. Steering Committee meetings shall be held when called
by the chair, or the chair-elect in the chair’s absence, or by a
majority of the members of the committee. A simple majority of the
members constitutes a quorum. All meetings of the Steering
Committee shall be open meetings.
ARTICLE VIII. COMMITTEES
Committees shall be created by the Steering Committee as it
deems them necessary for the interest of the Round Table.
ARTICLE IX. PARLIAMENTARY AUTHORITY
Section 1. The most recent edition of Robert’s Rules Of
Order shall govern all of the Round Table and its committees
in all cases where applicable and not in conflict with the
Bylaws.
Section 2. The members present at an announced general meeting
shall constitute a quorum for conducting business.
Section 3. A majority of members present and voting shall be
sufficient to take any action except amending this document.
ARTICLE X. AMENDMENTS
Section 1. This document may be amended at the annual business
meeting provided that the amendment is submitted to the Steering
Committee at least 8 weeks prior to the annual meeting, publicized
for consideration of the membership prior to the annual meeting,
and that two-thirds of the votes cast shall constitute the majority
vote necessary.
Section 2. Amendments may be proposed by a motion from the
floor. Three-fourths of the votes cast on such an amendment shall
constitute the majority vote when necessary.
MISSISSIPPI TECHNICAL SERVICES ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
CONSTITUTION AND BYLAWS
CONSTITUTION
ARTICLE I. NAME
The name of this organization shall be the Mississippi Technical
Services Round Table.
ARTICLE II. PURPOSE
The purpose of the organization shall be to unite in one group
Mississippi librarians and others interested in activities related
to the acquisition, identification, cataloging, classification, and
preservation of library materials, and to provide an opportunity
for interchange of ideas and the discussion of problems.
ARTICLE III. MEMBERSHIP
Membership will consist of any personal member of MLA and, upon
payment of Round Table annual dues, members will receive the right
to vote and to participate in the business of the Round Table.
ARTICLE IV. OFFICERS
The Officers of the organization shall be a chair, a vice chair,
who shall be the chair-elect, and a secretary. Officers are elected
at the annual meeting.
ARTICLE V. EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of four
members: the chair, the vice chair, the secretary, and the
immediate past chair.
Section 2. The executive committee shall transact the business
of the organization in the interim between meetings.
Section 3. The executive committee shall meet at the request of
the chair or of two members of the executive committee.
Section 4. The executive committee shall have power to appoint,
in case of a vacancy in any office, a member from the organization
to fill the unexpired term until the next regular election.
ARTICLE VI. MEETINGS
Section 1. The regular meeting shall be held during the annual
meeting of the Mississippi Library Association.
Section 2. A spring meeting will be held if deemed necessary by
the executive committee.
Section 3. Members of the Round Table in attendance shall
constitute a quorum at a business meeting.
ARTICLE VII. FINANCES
Section 1. Round Table dues are set by the Mississippi Library
Association.
Section 2. The chair is authorized to approve requests for
reimbursement and payment of bills from the organization’s funds in
custody of the MLA Executive Board.
ARTICLE VIII. AMENDMENTS
Section 1. These articles may be amended at any regular meeting
of the organization when a quorum is present and shall require a
two-thirds vote of the members present.
Section 2. Notice of the proposed change shall be mailed to
members at least thirty days prior to the meeting at which a vote
is to be taken on the proposed change.
BYLAWS
ARTICLE I. ELECTIONS
Section 1. The vice chair is responsible for preparing the slate
of officers: vice chair and secretary, for the succeeding year.
Section 2. Consent of the nominees shall be obtained.
ARTICLE II. OFFICERS
Section 1. Term of Office
All officers shall serve for one year or until the adjournment of
the regular meeting at which their successors are chosen.
The vice chair (chair-elect) shall serve for one year as vice
chair. At the expiration of this term, or in case of a vacancy in
the office of chair, he/she shall succeed to the office of chair,
and shall serve until the expiration of the term for which he/she
was elected chair.
Section 2. Duties of Officers
The chair shall plan the program with the help of the executive
committee; preside at all meetings; approve disbursements; assign
committees as needed; represent the Round Table on the Mississippi
Library Association Executive Board as a non-voting member; serve
as liaison with the Council of Regional Groups, Association for
Library Collections and Technical Services, American Library
Association (ALA/ALCTS/CRG).
The vice chair shall, in the absence of the chair, preside at
all meetings; shall present the slate of officers for the next
year.
The secretary shall keep and preserve the records of the
meetings, handle the correspondence of the organization, subject to
the direction of the chair.
ARTICLE III. AMENDMENTS TO BYLAWS
Section 1. Amendments to the bylaws may be voted on only when a
quorum is present and shall receive a majority vote of the members
present.
Section 2. Notices of proposed change in the bylaws shall be
mailed to the membership at least thirty days prior to the meeting
at which a vote is to be taken on the proposed change.
ARTICLE IV. PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, latest revision, shall be the
governing authority in any matter not specifically covered by the
constitution and bylaws.
Approved by TSRT June 19, 1998
BYLAWS OF THE
2-YEAR COLLEGE ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
ARTICLE I. NAME
The name of this organization shall be the 2-YCRT (2-Year
College Round Table).
ARTICLE II. PURPOSE
Said purpose of this organization shall include, but not be
limited to, the following goals:
- To promote regular meetings for the exchange of ideas.
- To encourage professional growth and development at the local,
state, and national levels.
ARTICLE III. MEMBERSHIP
Section 1. Membership is open to any 2-year college library or
library-media personnel who are also members of the Mississippi
Library Association.
Section 2. Membership is to be for one calendar year and dues
charged at $3.00 per individual and payable to the Mississippi
Library Association.
ARTICLE IV: OFFICERS
Section 1. The officers of this organization shall be a
chairperson, a vice-chairperson (chairperson-elect), and a
secretary. These officers shall perform the duties as prescribed in
the Bylaws of the 2-YCRT and constitute the executive committee of
the organization. Section 2. New officers shall be elected when the
Round Table meets during the annual meeting of the Mississippi
Library Association.
Section 3. A Nominations Committee, representing at least three
different institutions, shall be appointed by the chairperson each
year to have a slate of officers prepared for publication in the
Summer issue of Mississippi Libraries to be voted upon at the
annual meeting in the fall.
Section 4. Voting shall take place during the annual meeting
with the new officers being announced at the close of the meeting.
Nominations in addition to those prepared by the committee shall be
accepted during the meeting, but prior to voting.
Section 5. New officers shall take office on January 1 of each
year, remaining in office for one year or until their successor is
chosen.
Section 6. No elected officer shall succeed himself/herself
unless he/she has served less than one-half of a term.
Section 7. The chairperson shall be the head of the
organization, appoint all necessary committees, serve as required
on Mississippi Library Association committees, and preside at all
meetings.
Section 8. The vice-chairperson shall be the chairperson-elect
and serve as program chairperson for the meetings. In case of a
vacancy in the office of chairperson, the vice-chairperson shall
succeed to the office of chairperson.
Section 9. The secretary shall keep records concerning the
business of the Round Table. This shall include keeping minutes of
all meetings held and preparing announcements to the membership.
The secretary shall also chair the publications committee.
ARTICLE V. MEETINGS
Section 1. There shall be an annual meeting of the membership of
the 2-YCRT during the Mississippi Library Association conference
scheduled so that it will not coincide with meetings being held by
either the College and University Section or the Mississippi
Library Association. The meeting should follow guidelines set forth
by the Mississippi Library Association Constitution concerning such
meetings. In the event the Mississippi Library Association does not
meet during the third quarter of the year, the chairperson will
call a meeting of the membership of the 2-YCRT.
Section 2. There shall be at least one other meeting of the
Round Table to be held during the spring of each year. The meeting
shall be rotated by invitation among the membership. The host
library should be chosen at the previous meeting or at least 3
months in advance. Members should be notified of the location and
time of meeting at least 8 weeks in advance.
ARTICLE VI. COMMITTEES
Section 1. Nominations and Elections Committee. The chairperson
shall appoint a Nominations and Elections Committee at the spring
meeting. The committee shall prepare a slate of officers to be
voted upon at the annual meeting. Upon completion of their duties,
the committee shall be dissolved.
Section 2. Publications Committee. The chairperson shall appoint
members to the Publications Committee which shall include the
reporter for Mississippi Libraries. The committee shall be chaired
by the secretary and be responsible for all publications of the
organization. Publications shall include an annual directory of all
library-media personnel on each 2-year college campus with 2-YCRT
members denoted.
Section 3. Membership Committee. The chairperson shall appoint
members to the Membership Committee. The committee shall be
responsible for soliciting members and keeping accurate records of
the membership.
Section 4. Other Committees. The chairperson shall appoint other
committees as needed and provide a timetable for the committee to
follow in completing the appointed duties.
ARTICLE VII. CONFORMITY TO MISSISSIPPI LIBRARY
ASSOCIATION
These Bylaws and Constitution of the 2-YCRT shall not be in
direct conflict with the Constitution and Bylaws of the College and
University Section of the Mississippi Library Association or the
Constitution and Bylaws of the parent organization, the Mississippi
Library Association.
ARTICLE VIII. AMENDMENTS TO THE BYLAWS
These Bylaws may be amended at any regular meeting of the Round
Table by a two-thirds vote of these members present providing not
fewer than six 2-year colleges are represented. Prior announcement
of changes in the Bylaws is not necessary. Changes in the Bylaws
will be sent to each Round Table member and to each 2-year college
library in Mississippi.
CONSTITUTION AND BYLAWS OF THE
YOUNG PEOPLE’S SERVICES ROUND TABLE
MISSISSIPPI LIBRARY ASSOCIATION
CONSTITUTION
ARTICLE I. NAME
The name of this organization shall be the Young People’s
Services Round Table (YPSRT) of the Mississippi Library
Association.
ARTICLE II. PURPOSE
The purpose of this organization shall include, but not be
limited to, the following goals:
- To provide a forum for discussion of problems, concerns and the
exchange of ideas by young people’s librarians through workshops,
conference meetings, newsletters, etc. - To contribute to the education, training, and professional
growth of all those who work with young people. - To increase communication and cooperation among all those who
work with or are interested in young people both in school and
public libraries.
ARTICLE III. MEMBERSHIP
Membership will consist of any member of Mississippi Library
Association and, upon payment of $3.00 for Round Table annual dues,
receive the right to vote and participate in the business of the
Round Table.
ARTICLE IV. OFFICERS
The officers of this organization shall be a chairperson, a
vice-chairperson/chairperson-elect, a public-librarian-at-large, a
school-librarian-at-large, and a secretary. These positions shall
form the executive committee.
ARTICLE V. AMENDMENTS
This Constitution may be amended by a majority vote of the
members of the Round Table in attendance at any annual or called
conference, provided that notice of the proposed revision has been
sent to members at least thirty days prior to the meeting. It may
also be amended by a majority vote of those responding in a mail
referendum to personal members. Proposals for revision may be sent
by any member to the chairperson for consideration by the officers
and shall be sent to the membership for their consideration.
BYLAWS
ARTICLE I. OFFICERS
Section 1. Duties
- The chairperson shall be the head of the organization, appoint
all necessary committees, serve as required on Mississippi Library
Association committees, and preside at all meetings. - The vice-chairperson shall be the chairperson-elect and serve
as program chairperson for the meetings. In case of a vacancy in
the office of the chairperson, the vice-chairperson shall succeed
to the office of chairperson. - The secretary shall keep records concerning the business of the
Round Table. This shall include keeping minutes of all meetings
held and preparing announcements to the membership.
Section 2. Election
- A nominating committee shall be appointed by the chairperson
each year to have a slate of officer prepared for publication in
the June issue of Mississippi Libraries to be voted upon at the
annual meeting in the fall. - The officers shall be elected at the annual meeting of the
Round Table during the regular annual meeting of Mississippi
Library Association. They shall serve for a period of one calendar
year, or until their successors are chosen. - In case of a vacancy in any office except that of chairperson,
the executive committee shall designate someone to discharge the
duties of the office for the duration of the unexpired term. - No elected officer shall succeed himself unless he has served
less than one-half of a term.
ARTICLE II. MEETINGS
Section 1. There shall be an annual meeting of the membership of
the YPSRT during the Mississippi Library Association Conference
scheduled so that it will not coincide with meetings being held by
either the Public or School Sections or the Mississippi Library
Association. The meeting should follow guidelines set forth by the
Mississippi Library Association Constitution concerning such
meetings. In the event the Mississippi Library Association does not
meet during the third quarter of the year, the chairperson will
call a meeting of the membership of the YPSRT.
Section 2. The executive committee will meet at the annual
Mississippi Library Association Conference and other times if
deemed necessary by the chairperson.
Section 3. At all meetings Robert’s Rules of Order
(latest edition) will be followed.
Section 4. The Election Committee will meet at least once prior
to submitting a slate of candidates to the Round Table
membership.
ARTICLE III. COMMITTEES
Section 1. Nominations and Elections Committee. The chairperson
shall appoint a nominations and elections committee. The committee
shall prepare a slate of officers to be voted upon at the annual
meeting. Upon completion of their duties, the committee shall be
dissolved.
Section 2. Publications Committee. The chairperson shall appoint
members to the publications committee. The committee shall be
chaired by the Secretary and be responsible for all publications of
the organization. Publications shall include an annual directory
for YPSRT of all young people’s librarians and interested persons
with YPSRT members denoted.
Section 3. Membership Committee. The chairperson shall appoint
members to the membership committee. The committee shall be
responsible for soliciting members and keeping accurate records of
the membership.
Section 4. Other Committees. The chairperson shall appoint other
committees as needed and provide a timetable for the committee to
follow in completing the appointed duties.
ARTICLE IV. FINANCES
Section 1. Funds to support Round Table activities will come
from the dues of the Round Table membership. Dues for personal
members shall be $3.00 per year.
Section 2. Elected and appointed officers may request funds as
necessary to implement approved programs of the organization.
Section 3. The chairperson is authorized to approve requests for
reimbursement and payment of bills from Round Table funds in the
custody of the Mississippi Library Association Executive Board. Any
request for a total of more than $20.00 from a single source in a
year will require executive committee approval prior to chairperson
action.
ARTICLE V. QUORUM
Thirty percent of the membership shall constitute a quorum at
any Round Table meeting.
ARTICLE VI. AMENDMENTS
These Bylaws may be amended by a majority vote of the members of
the Round Table in attendance at any annual or called conference,
provided that notice of the proposed revision has been sent to
members at least thirty days prior to the meeting. It may also be
amended by a majority vote of those responding in a mail referendum
to personal members. Proposals for revision may be sent by any
member to the chairperson for consideration by the executive
committee and shall be sent to the membership for their
consideration.
