Mississippi Library Association

Chapter Two: Sections

SECTIONS

LIST OF SECTIONS
PURPOSE AND ORGANIZATION OF SECTIONS
Sections are organized in accordance with the bylaws. Each
Section represents a special field of library interest. Members of
the Association may belong to more than one Section. Each Section
is expected to set its own annual goals, engage in its own
projects, conduct its own business, and coordinate its activities
with larger MLA plans as possible. Sections may have their own
bylaws. Section bylaws may not be in conflict with MLA bylaws. (See
Appendix B)
1. Officers:
  1. Each Section shall elect a chairperson, vice chairperson-elect,
    secretary and other such officers, as it may need to serve one
    calendar year.
  2. The chairperson of each Section is a member of the executive
    board.
2. Meetings:
  1. The annual meeting of the Section is to be held during the
    conference at which time new officers may be elected. Sections may,
    if they wish, hold their meetings together during the conference
    but have separate business sessions. Joint luncheon or breakfast
    meetings may be planned.
  2. The Section chairpersons as members of the executive board meet
    with the committee chairpersons to plan and project the conference
    program.
3. Finances:
  1. An allocation for the conference program is made. This amount
    is to be spent for the speaker or program.
  2. MLA may pay the expenses of the chairperson in attending the
    Executive Board meetings. The Treasurer for reimbursement supplies
    vouchers. The President supplies stationery.
  3. If extra funds are needed for the next year, a written request
    should be made to the MLA Executive Board by December first. The
    Fiscal Management Committee will consider the request when it meets
    in December to plan the MLA budget for the next year.
4. Records:
  1. Each Section maintains a file of
    1. Policies
    2. Annual reports
    3. Names of officers
    4. Correspondence
    5. Minutes of meetings
  2. Officers are responsible for the orderly transfer of work files
    and bylaws to the new officers at the end of the term of office or
    upon instruction from the President.
SECTION FUNCTIONS
1. Duties of the Chairperson:
  1. Serves as a voting member of the Executive Board.
  2. Attends meetings of the Executive Board.
  3. Acts as spokesperson and leader for the Section.
  4. Instructs the vice chairperson and secretary in their
    duties.
  5. Appoints the nominating committee.
  6. Appoints other committees in the Section, if needed.
  7. Guides the Section in determining suitable projects and
    coordinating activities with the MLA Board.
  8. Plans the Section conference program or works with designated
    conference chairperson to be sure the following responsibilities
    are covered:
    1. Select speaker or plan program around theme that may be decided
      at the planning meeting.
    2. Invite the speaker and arrange with local arrangements
      committee for room reservations if needed.
    3. See that the expense of the speaker remains within the amount
      allocated by the Executive Board and that the speaker understands
      the financial arrangements.
    4. Work with the general conference chairperson in printing the
      program.
    5. Inform or meet with the local arrangements chairperson to make
      known needs for the Section meeting such as size room needed, type
      program, tables or other equipment required, flowers, etc.
  9. Presides at Section meeting at the conference.
  10. Conducts business session:
    1. Preside
    2. Present nominating committee and elect/announce officers.
  11. Notify publicity chairperson and incoming President of newly
    elected officers.
  12. Make report to conference, if requested.
  13. Instruct secretary to transfer minutes, etc. to new
    secretary.
  14. Publicity:
    1. Forward news of activities of the Section to the editor of
      Mississippi Libraries.
    2. Furnish the general conference chairperson with full details of
      the conference program, pictures of speakers along with copies of
      talks, etc.
2. Duties of the vice chairperson/chairperson-elect (In some
  Sections, the vice chairperson is responsible for conference
  program.):
  1. Preside in the absence of the chairperson.
  2. Become chairperson in case of vacancy.
  3. Cooperate in planning work.
3. Duties of the Secretary:
  1. Record minutes at annual business session and send copy to
    Section president and Executive Secretary of the MLA.
  2. Write thank you letter to speaker.
  3. Transfer files to new secretary.
  4. Read minutes at business session.
4. Program: The program of the Section may precede or follow
  immediately after the business session.
5. Luncheon Meeting:
  1. Arrange for speaker, escort, presiding officer, invocation,
    introducer, flowers, seating of head table, etc.
  2. Check all details with the local arrangements chairperson
    immediately upon arriving at the conference.

BYLAWS OF THE
ASSOCIATION OF COLLEGE AND RESEARCH LIBRARIES (ACRL)

MISSISSIPPI LIBRARY ASSOCIATION
Amended by membership, 1992

ARTICLE I. NAME
The name of this organization shall be the Association of College
and Research Libraries - Mississippi Chapter of the Mississippi
Library Association.

ARTICLE II. MISSION AND GOALS
The mission of the Association of College and Research Libraries
(ACRL) is to foster the profession of academic and research
librarianship and to enhance the ability of academic research
libraries to serve effectively the library and information needs of
current and potential library users.
(Mission Statement taken from the ALA ACRL Constitution)
Facilitator(s): ACRL

Goal 1
Library facilities, materials and services should be made available
to support the educational and research function of each
institution.

Sub goal A
To promote the optimal development of academic library resources
and cooperate to increase the availability, variety, and quality of
library materials.

Objectives:

To promote resource sharing and cooperative collection
development among academic libraries.
1. To identify and assess in a similar manner library needs of all
  segments of the campus community and the extent to which they are
  being met.
2. To explore and heighten awareness of successful resource
  sharing efforts in other states.
3. To encourage the development of a formalized online network
  among the eight state university libraries and the other academic
  libraries.
Co-Facilitator: University Library Directors’
Council
To promote excellence in programs of bibliographic
instruction.
1. To identify existing programs.
2. To develop a recognizing mechanism for outstanding
  bibliographic programs in the state.
3. To provide continuing education opportunities for bibliographic
  instruction.
Co-Facilitator: LIRT
To promote adequate access to information by users of all
academic libraries.
1. To heighten awareness of the needs of the physically
  challenged.
2. To create an awareness of and provide training opportunities
  for new technologies.
3. To advocate electronic transmission of information among
  academic libraries.
Co-Facilitators: ANRT, LIRT

Sub goal B
To promote and aid in the development of optimal facilities.

Objectives:

To explore, document and publicize needs for improving library
facilities.
To increase librarians’ skills in securing funding from
traditional and alternative sources.

Co-Facilitators: Legislative Committee, Continuing
Education Committee

Goal 2
To attract and retain sufficient and qualified professional and
support staff to meet the general and specialized library needs of
the academic communities.

Objectives:

To explore, document and publicize the need to attract and
retain sufficient and qualified library staffing.
1. To heighten awareness of librarianship as a profession.
2. To support an ALA accredited school in Mississippi.
Co-Facilitators: Executive Board, Scholarship Committee,
Publicity Committee, Continuing Education Committee, all other
Sections
To explore, document and publicize the need for competitive
compensation, equivalent to attract.
1. To work for the establishment of a recognized, statewide
  minimum salary for entry-level professionals.
2. To work for a salary and benefits program designed to foster
  retention and recognize achievement.
Co-Facilitators: Libraries Directors’ Councils,
Salary Committee, Executive Board
To survey the continuing education needs of library personnel
and strive to meet them.
1. To create a forum for continuing education needs of
  paraprofessional library personnel.
2. To survey the professional personnel every five years to
  determine continuing education needs to facilitate program
  planning.
Co-Facilitators: Continuing Education Committee,
Executive Board
To explore, document and publicize the factors that hinder or
encourage librarians’ ability to develop strategies that
pertain to recruitment and retention of librarians.

Goal 3
Each academic library should strive to reach appropriate national
and regional standards.

Objectives:

To heighten awareness of regional and national standards
applicable to academic libraries.
To publicize changes and revisions as they occur.

Co-Facilitator: Mississippi Libraries

ARTICLE III. MEMBERSHIP

Section 1. Members of the Association of College and Research
Libraries - Mississippi Chapter shall be members of the Mississippi
Library Association and shall be encouraged to become members of
the Association of College and Research Libraries of the American
Library Association.

Section 2. Members of this Section shall consist of those who
are interested in academic libraries in Mississippi and who
designate the Association of College and Research Libraries -
Mississippi Chapter as his/her type-of-library sectional
membership.

ARTICLE IV. OFFICERS

Section 1.

The officers of this Section shall be a chairperson,
chairperson-elect who shall serve as vice-chairperson, and a
secretary/treasurer. The chairperson and chairperson-elect shall be
or shall become members of ACRL of the American Library
Association.
These officers and the immediate past chairperson shall
constitute the executive council of the Association of College and
Research Libraries - Mississippi Chapter.
The executive council shall meet annually.
Officers shall assume their responsibilities on January the
first and shall serve for a period of one calendar year, or until
their successors are chosen.
No elected officer shall succeed himself/herself unless he/she
has served less than one-half of a term.

Section 2. On April 1, the nomination committee shall mail a
copy of the ballot, with biographical date for each nominee, to
each voting member in good standing at the time of mailing (based
on a list prepared and furnished by the MLA executive secretary).
Ballots shall be marked and returned to the nominating committee by
May 1 in sealed envelopes supplied by the committee. These
envelopes shall bear on the outside the words, “official
ballot”.

Section 3. The chairperson shall appoint all committees, serve
as chairperson of the executive council, and preside at all
business meetings and serve as a delegate to the Chapters Council
of the ACRL of the American Library Association.

Section 4. The vice-chairperson shall be the chairperson elect
and serve as program chairperson for the annual meeting, and serve
as a delegate to the Chapters Council of the ACRL of the American
Library Association. In case of a vacancy in the office of
chairperson, the vice-chairperson shall succeed to the office of
chairperson.

Section 5. The secretary/treasurer shall keep a record of the
proceedings of each meeting of the Section and the executive
council, shall keep the financial records for the Section, and
shall send a report of annual and special meetings to the executive
secretary of the Association of College and Research Libraries
within one month following the meeting.

ARTICLE V. COMMITTEES

Section 1. Nominating and Elections Committee

The executive council of the Section shall appoint a nominating
committee of five members-at-large, no one of whom shall be a
member of the executive council.
The nominating committee shall be appointed for a one-year
term. Members of the nominating committee, upon expiration of their
terms, shall not be eligible for immediate reappointment.

Section 2. Standing Committees

The Section may establish standing committees.
Committees shall consist of not less than three members
(membership shall consist of an uneven number).

Section 3. Special Committees
Committees not authorized as standing committees shall be special
committees. Special committees may be authorized by the Section or
by the executive council.

ARTICLE VI. MEETINGS

Section 1. Annual Meeting
There shall be an annual meeting of the membership of the
Association of College and Research Libraries - Mississippi Chapter
of the Mississippi Library Association. This meeting shall be held
during the time of the annual meeting of the Mississippi Library
Association.

Section 2. Special Meetings
Special meetings of the members of the Section may be called by
the executive council or by petition of a majority of the
membership.

ARTICLE VII. CONFORMITY WITH MLA

These bylaws and the purpose of the Association of College and
Research Libraries - Mississippi Chapter of the Mississippi Library
Association shall not be in conflict with the constitution and
bylaws of the Mississippi Library Association.

ARTICLE VIII. AMENDMENTS OF BYLAWS

These bylaws may be amended at any regular annual meeting of the
Section by a two-thirds vote of those members present and voting
(without previous notice). These bylaws may be amended at any
special meeting provided that notice is given outlining the subject
matter and substance of the proposed amendments in the same manner
provided for the notice of special meetings.

BYLAWS OF THE
PUBLIC LIBRARY SECTION

MISSISSIPPI LIBRARY ASSOCIATION

ARTICLE I. NAME

The name of this organization shall be the Public Library
Section of the Mississippi Library Association, Incorporated.

ARTICLE II. OBJECT

The object of this Section shall be to speak for the interests
of public libraries within the Association and to work for the
establishment and development of effective public library service
in Mississippi.

ARTICLE III. MEMBERS

Any person, library or institution interested in public library
work may become a member upon payment of dues to the Mississippi
Library Association as provided in their bylaws and designation of
their interest in affiliation with this Section.

ARTICLE IV. OFFICERS

Section 1. The officers of this Section shall be a chair,
vice-chair/chair-elect, and a secretary. The chair shall be the
representative head of the Section and shall serve on the executive
board of the Association. The chair shall appoint the
parliamentarian, all necessary committees, and shall serve as chair
of the Section executive board and serve as presiding officer at
all business meetings. The vice-chair shall be the chair-elect, and
shall assume the office of the chair in case of death, resignation
or removal of the chair from office before her/his term has
expired. The secretary shall keep a record of the attendance and
proceedings of each meeting of the Section and of the Section
executive board.

Section 2. The officers shall be elected by written ballot at
the annual business meeting of the Section during the MLA
conference. Elected officers shall serve for one year or until
their successors have been duly elected. Terms of office shall
coincide with those of the Association.

Section 3. In case of vacancy in any office except that of
chairman, the executive board shall designate someone to discharge
the duties of the office for the duration of the unexpired term.
When it becomes necessary for the vice-chairman to assume the
office of chairman, the immediate past chairman or someone
designated by the Section executive board shall discharge the
duties of the vice-chairman. Prior to the annual business meeting
of the Section, the nominating committee shall submit nominees for
chairman to be voted on in the same manner a the other elective
officers.

Section 4. No elective officer shall succeed himself unless he
has served less than one-half of a term.

Section 5. No elected officer shall hold another elected office
in the Section or the Association.

ARTICLE V. MEETINGS

Section 1. The annual business meeting of the Section shall be
held each year at the time of the annual conference of the
Mississippi Library Association unless otherwise determined by the
Section executive board.

Section 2. Special meetings of the Section may be called by the
chairman or the executive board and shall be called upon the
written request of fifteen members of the Section. The purposes of
the special meeting must be stated in the call. Written or
published notice shall be given at least ten days prior to the
meeting.

Section 3. Ten percent of the membership shall constitute a
quorum for the transaction of official business.

ARTICLE VI. EXECUTIVE BOARD

Section 1. The chairmen of standing committees, the immediate
past chairman of the Section, and the elected officers of the
Section shall comprise the executive board.

Section 2. The executive board shall have general supervision of
the affairs of the Section between business meetings, establish the
hour and place of meetings, make recommendations to the Section,
and other such duties as may be specified in these bylaws.

Section 3. Unless otherwise ordered by the Section Board,
regular meetings of the executive board shall be held twice
annually with all three board members in attendance. The first of
these should take place as soon as possible after election and will
be a joint meeting with retiring board members; the other regular
meeting should be scheduled in March at a time and place decided
upon by the chair. Special meetings of the executive board may be
called by the chair and shall be called upon the written request of
two members of the board.

ARTICLE VII. COMMITTEES

Section 1. The chairs of all standing committees shall serve
concurrently with the elective officers.

Section 2. All standing committees shall make an annual report
of their activities at the annual business meeting.

Section 3. The following are designated as standing committees:
Legislation, Long Range Planning, and Bylaws. The executive board
as needed may name others. The Section Chair shall appoint members
and chairs of all standing and other committees.

Section 4. The Legislation Committee shall be composed of nine
members from different parts of the state serving staggered terms
so that no more than three shall rotate off this committee in one
year. Initial appointments shall be for one-; two- and three-year
terms; replacements will be appointed for three years. It shall be
the duty of this committee to work with the Association Legislation
Committee and to keep the Section membership informed of all
legislative matters concerning public libraries; it shall further
be the obligation of this committee to point out areas affecting
public libraries, which may need legislative attention.

Section 5. The Long Range Planning Committee shall be composed
of six members serving staggered terms so that no more than two
members rotate off this committee each year. Initial appointments
shall be for one-; two-, and three-year terms; replacements shall
be appointed for three years. It shall be the duty of this
committee to work with the MLA Long Range Planning Committee, but
it shall continue to study and to address the needs and interests
of public libraries within the state.

Section 6. The Bylaws Committee shall be composed of three
members including the parliamentarian serving for one-year terms.
This committee shall oversee the bylaws of the Section and see that
they are kept up-to-date.

Section 7. Meetings of these committees may be called by the
Standing Committee Chair and shall be called upon the request of
the Section executive board and/or upon the written request of
one-third of the committee membership.

Section 8. Ad Hoc committees may be established and appointed by
the chair of the Section and other special committees as
needed.

ARTICLE VIII. NOMINATION OF OFFICERS

Section 1. The Section Chair shall appoint a Nominating
Committee of three members of the Section no later than 90 days
prior to the business meeting of the Section. It shall be the duty
of this committee to secure two candidates for each elective office
to be filled. Consent to serve, if elected, must be obtained from
each person before the nominating committee can present the
name.

Section 2. Names of candidates for offices, which are being
presented by the nominating committee, must be published in the
Association organ prior to the annual conference or business
meeting.

Section 3. Nominations from the floor may be presented during
the business meeting at which officers are to be elected. Any
member present may present a petition, signed by not fewer than ten
members, proposing additional nominees. Any such petition must
include a written consent to serve, if elected, from each
nominee.

ARTICLE IX. ELECTION OF OFFICERS

Section 1. The executive board shall appoint an election
committee, which shall have charge of the conduct of the election
of officers and the counting and tabulation of all votes.

Section 2. The election committee shall obtain from the
nominating committee the names of nominees for offices.

Section 3. Those nominees selected by the nominating committee
shall be listed on a typewritten or printed ballot; the voter shall
write in any nominees by petition.

Section 4. Voting will take place at the designated time during
the business meeting; tabulation of the votes will take place
immediately and be reported before the conclusion of the
meeting.

Section 5. For each office the candidate receiving the largest
number of votes shall be elected and shall be so reported to the
Section. In the case of a tie vote, a lot conducted by the election
committee shall determine the successful candidate.

ARTICLE X. AMENDMENTS

These bylaws may be amended at any regular meeting of the
Section by a two-thirds vote of those members present and voting,
provided the proposed amendment has been published in the official
organ of the Association or has been mailed to the membership at
least one month before its proposed adoption. The bylaws may be
amended at any regular meeting without prior notice by a
three-fourths vote of those members present and voting.

ARTICLE XI. PARLIAMENTARY AUTHORITY

Robert’s Rules Of Order, Revised, shall be the
parliamentary authority of this Section.

GOALS AND OBJECTIVES

GOAL I

Standards should be established for public libraries in
Mississippi to guide and upgrade current services.

OBJECTIVES

To develop measurable criteria for evaluation.
To adequately assess current levels and plan future
developments.
To assist in local strategies for improvements.

GOAL II

The Mississippi Library Association should provide leadership in
continuing education for public library staffs.

OBJECTIVES

To create a vehicle for continuing education of professionals
and paraprofessionals through workshops, self-study materials,
bibliographies, publications, etc.
To become a clearinghouse for sharing worthy developments made
in individual libraries.
To serve as an “ad agency” for educational opportunities from
universities, library associations, individual libraries,
Mississippi Library Commission, commercial consultants, etc.

GOAL III

The Mississippi Library Association should explore and monitor
the development of automation in Mississippi libraries.

OBJECTIVES

To encourage compatibility of data by use of a common input
format.
To expedite future resource sharing through planning for
compatibility.
To create a network for sharing automation information and
experience.

GOAL IV

The Public Library Section of the Mississippi Library
Association should become more active.

OBJECTIVES

To provide leadership at several times during the year as well
as at MLA.
To make contact with individual members of the Public Library
Section through mail outs, educational opportunities, swap shops,
audio-visuals, teleconferences, electronic mail, etc.

Offered by: Margaret Yates
Juanita Harding
Jane Bryan
Sara Swinney
Margie R. Lynch, Chair

APPROVED: October 1981

Goals presented to Public Library Section at Annual Conference
October 24, 1991, Mississippi Beach Resort Hotel, Biloxi,
Mississippi. Opportunities for ratification by mail followed the
October presentation. Final goals voted on October 29, 1992, at the
Downtown Holiday Inn, Jackson, Mississippi, Mississippi Library
Association Annual Conference meeting of the Public Library
Section.

BYLAWS OF THE
SCHOOL LIBRARY SECTION

MISSISSIPPI LIBRARY ASSOCIATION

ARTICLE I. IDENTIFICATION

Section 1. The name of the Section shall be the School Library
Section of the Mississippi Library Association.

Section 2. The territory of this Section shall be the state of
Mississippi.

Section 3. The fiscal year of the Section shall be January 1
through December 31 of each year.

ARTICLE II. PURPOSE

Section 1. The purpose of the School Library Section is to
assist in the furtherance of libraries in schools. This shall be
accomplished by promoting beneficial and desirable programs and
activities relating to libraries and library programs.

ARTICLE III. OFFICERS AND GOVERNMENT

Section 1. The officers of the Section shall be chairperson,
vice-chairperson and secretary. All officers shall be chosen from
the membership of the Section. Officers shall be elected by
majority vote at the annual meeting each year. Prior to the annual
meeting of the Section, a nominating committee shall submit a
nominee or nominees for the officers. The nominating committee
shall consist of the outgoing chairperson and at least two others
appointed from the membership by this chairperson.

Section 2. The chairperson shall be the representative head of
the Section, shall appoint all necessary committees, serve as
chairperson of the nominating committee, *serve as program chair
for the annual meeting, and shall preside at all business meetings.
The chairperson should attend the meetings of the official board
held every other month, usually in Jackson.

*Serve as program chair for the annual meeting. Plans the
Section conference program or works with designated conference
chairperson to be sure the following responsibilities are
covered:

Select speaker or plan program around theme that may be decided
at the planning meeting.
Invite the speaker and arrange with local arrangements
committee for room reservations if needed.
See that the expense of the speaker remains within the amount
allocated by the Executive Board and that the speaker understands
the financial arrangements.
Work with the general conference chairperson in printing the
program.
Inform or meet with the local arrangements chairperson to make
known needs for the Section meeting such as size room needed, type
program, tables or other equipment required, flowers, etc.

Section 3 The vice-chairperson shall be the upcoming chairperson
of the Section and shall, in case of death, resignation or removal
of the chairperson, become chairperson for the remainder of that
term.

Section 4. The secretary shall keep a record of the attendance
and proceedings of each meeting of the School Library Section.

Section 5. No elective office except the secretary shall succeed
his or herself unless that person has served less than one-half of
a term. In case of a vacancy in any office except that of the
chairperson, the chairperson will appoint a special committee from
the membership to designate someone to discharge the duties of the
vacant office. When it becomes necessary for the vice-chairperson
to assume the office of chairperson, the new chairperson will
appoint a member of the Section to fill the
vice-chairperson’s office for the remainder of that term.

Section 6. All officers shall be elected to serve for a term of
one year, taking office on the following January first and serving
for one calendar year or until their successors are chosen.

Section 7. The nominee or nominees shall be presented to the
general membership at the annual meeting in the fall. They must be
members in good standing of the Mississippi Library Association and
the School Library Section.

ARTICLE IV. MEMBERSHIP

Section 1. The membership of the Section shall consist of school
librarians and friends who have demonstrated their interest in and
knowledge of libraries by promoting programs recognized to be of
value and importance to those served. Dues paid for membership in
the Mississippi Library Association for that year and the
member’s choice of the School Library Section would determine
membership.

ARTICLE V. MEETINGS

Section 1. An annual meeting of the Section shall be held each
year in conjunction with the fall conference of the Mississippi
Library Association.

Section 2. The chairperson shall call special meetings of the
Section at any time that an additional meeting is required.

Section 3. Ten percent of the membership at any duly called
meeting shall constitute a quorum. Such quorum may, by majority
vote of the ten percent membership present, transact any business,
which may properly be brought before the meeting except as
otherwise provided in these bylaws.

Section 4. The meetings of the Section shall be opened to all
members and friends.

ARTICLE VI. COMMITTEES

Section 1. The chairperson shall appoint such committees as may
be necessary.

Section 2. The members of all committees shall serve
concurrently with the administration.

Section 3. All committees shall make an annual report of their
respective activities at the annual meeting.

ARTICLE VII. OFFICIAL ORGAN

Section 1. The executive board of the Mississippi Library
Association shall designate the name of the official organ.

ARTICLE VIII. PARLIAMENTARY AUTHORITY

Section 1. Robert’s Rules Of Order, Revised,
shall be the parliamentary authority of this Section.

ARTICLE IX. AMENDMENTS OF BYLAWS

Section 1. These bylaws may be amended at any regular meeting of
the Section by a two-thirds vote of those members present and
voting, provided the proposed amendment shall have been published
in the official organ of the Section in an issue prior to the
meeting and during the same fiscal year, or provided that the
proposed amendment shall have been sent to each member of the
Section at least one month before its proposed adoption. The bylaws
may be amended at any regular meeting of the Section without prior
notice, by a three-fourths vote of those members present and
voting.

BYLAWS OF THE
SPECIAL LIBRARIES SECTION

MISSISSIPPI LIBRARY ASSOCIATION

ARTICLE 1. NAME

The Name of this Organization shall be the Special Libraries
Section of the Mississippi Library Association.

ARTICLE II. PURPOSE

The purposes of this organization shall be to promote effective
library service and professional librarianship in special libraries
in the State of Mississippi, to establish programs to improve the
standards of library service, and to advance the professional and
scholarly growth of librarians working in special libraries.

ARTICLE III. MEMBERSHIP

Membership shall be open to any member of the Mississippi
Library Association associated with any special library or
interested in the promotion of such libraries.

ARTICLE IV. OFFICERS

Section 1. There shall be three officers, Chair, Vice-Chair, and
Secretary. They shall serve for one calendar year or until their
successors are elected. Officers shall not succeed themselves. The
Vice-Chair shall become Chair.

Section 2. The Chair shall oversee the general business of the
Section, preside at meetings of the Section and appoint all
committees, except the nominating committee.

Section 3. The Vice-Chair shall preside in the absence of the
Chair, be responsible for the program of the annual meeting, become
Chair in the event of a vacancy, and appoint the nominating
committee.

Section 4. The Secretary shall maintain the Minutes of Section
meetings and perform other recording and corresponding duties as
requested by the Chair.

Section 5. In the event of a vacancy in the offices of
Vice-Chair or Secretary, the Chair shall appoint a replacement for
the unexpired term.

ARTICLE V. MEETINGS

The Section shall hold the annual meeting in conjunction with
the Mississippi Library Association meeting. A quorum shall be
composed of those present.

ARTICLE VI. NOMINATIONS AND ELECTIONS

Section 1. A committee of three members to nominate candidates
for elective positions shall be appointed by the Vice-Chair
(Chair-Elect). The nominating committee shall present at least one
nomination for each office.

Section 2. Elections may be by ballot or any other method agreed
on by the delegates. Election shall be by plurality.

ARTICLE VII. PARLIAMENTARY AUTHORITY

The Parliamentary Authority for the Section shall be the current
edition of Roberts Rules of Order - Newly Revised in all
cases where it is not inconsistent with these bylaws.

ARTICLE VII. AMENDMENTS

The bylaws may be amended by a two-thirds vote at the annual
meeting, or by mail ballot. Proposed amendments shall be mailed to
the membership at least thirty days prior to the meeting.

BYLAWS OF THE
LIBRARY TRUSTEES SECTION

MISSISSIPPI LIBRARY ASSOCIATION
(October 1989)

ARTICLE I. NAME

The name of this organization shall be the Trustees Section of
the Mississippi Library Association.

ARTICLE II. PURPOSE

The purpose of this organization shall be to encourage and
support the service of library trustees.

ARTICLE III. MEMBERS

Any person who is a library trustee or interested in trusteeship
may become a member upon payment of dues to the Mississippi Library
Association as provided in its Bylaws and by designation of their
interest to affiliate with the Trustees Section.

ARTICLE IV. OFFICERS

Section 1.

The officers of this Section shall be a chairperson,
vice-chairperson/chairperson-elect, and a secretary.
These officers, with the immediate past-chairperson, will be
designated the executive board of the organization.
The chairperson shall be the representative head of the Section
and shall serve on the executive board of the Association. The
chairperson shall appoint all necessary committees, shall serve as
the chairperson of the Section executive board and serve as
presiding officer at all business meetings of the Section.
The vice-chairperson shall be the chairperson-elect, and shall
assume the office of chairperson in the temporary or permanent
absence of the chairperson.
The secretary shall keep a record of the attendance and
proceedings of each meeting of the Section and the Section
executive board.

Section 2. The officers shall be elected at the regular annual
meeting. They shall take office on the following January first and
shall serve for a period of one calendar year, or until their
successors are chosen.

Section 3. In case of a vacancy in any office except that of
chairperson, the executive board shall designate a replacement to
discharge the duties of the office for the duration of the
unexpired term. When it becomes necessary for the vice-chairperson
to assume the office of chairperson, the executive board shall
designate someone to discharge the duties of the vice-chairperson.
At the annual meeting the nominating committee shall submit a
nominee for chairperson to be voted on in the same manner as the
other elective officers.

Section 4. No elected officer shall hold another elected office
in the Association.

ARTICLE V. MEETINGS

The Section shall hold its annual meeting at the time and place
of the annual Mississippi Library Association conference. Special
meetings may be called at the time and place designated by the
executive board. General meetings will be open to all interested
persons.

ARTICLE VI. AMENDMENTS OF BYLAWS

Bylaws may be adopted, suspended, or amended by a majority vote
of the members of the Section attending the annual meeting, or by a
two-third vote of the membership by mail ballot.

ARTICLE VII. CONFORMITY WITH MLA

These bylaws and the purpose of the Trustees Section of the
Mississippi Library Association shall not be in conflict with the
Constitution and Bylaws of the Association.

Chapter Two: Sections

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