Job Opening - Acquisitions Specialist

 

The University of Southern Mississippi is currently accepting applications for the position of Acquisitions Specialist.

Special Instructions to Applicants
Please attach a cover letter and transcripts to application.  Review of applications will begin two weeks after posting and continue until position is filled.

Job Summary
Responsible for ordering and receiving for firm orders and serials.

Primary Duties and Responsibilities  

1.  Responsible for submitting orders for new library materials as well as ongoing serials and subscriptions in multiple formats (monographic, electronic, audiovisual, etc.). Tasks include, but are not limited to: Receives order requests, verifies holding information in local bibliographic database to avoid ordering unnecessary duplicate items, sends order requests to vendors or publishers via EDI, email or fax; Requests vendor information for new vendors (W-9’s, Vendor registration information) - sends that information to acquisitions supervisor; Performs all special handling order requests such as rush, out-of-print special orders and Interlibrary Loan requests, and monitors funds appropriated for orders during ordering cycle and informs acquisitions supervisor of any issues involving funds and ordering; Maintains records and statistics of materials ordered, and assists in training for using acquisitions and vendor ordering tools and websites, including setup on vendor websites.

2.  Uses the University’s procurement card for purchases of library materials.  Will act as a purchasing agent on behalf of the University and is ultimately responsible for charges made and responsible for ensuring each purchase complies with all University and department guidelines and policies.  Must maintain the P-card in a secure location at all times.  Obtains itemized invoices for every purchase made and provides them to acquisitions supervisor no later than 24 hours after each order.  Ensures tax is not charged on the purchase; makes acquisitions supervisor aware of any billing errors or problems with the vendor as soon as possible.

3. Receives all formats of ordered materials, which includes monographs and subscription titles. Compares received items to order record to ensure correct title was supplied by vendor; compares invoice to order record to ensure correct price, title and format was invoiced.  Completes receiving actions in system for each item; submits received invoice to acquisitions supervisor for payment.

4. Performs other duties as assigned.

Minimum Qualifications 

At least two years of education in business or related field or two years of related work experience; or combination of education and work experience.

Knowledge, Skills & Abilities

·  Proficiency in Microsoft Word and Excel.

·  Basic knowledge and skill in maneuvering within Windows-based software applications. 

·  Basic knowledge and skill on Internet browsers and search engines to access web sites. 

·  Basic knowledge and skill of using email to send and receive correspondence. 

·  Skill in timely communication and providing effective feedback.
Must be detail-oriented and timely with all required notes, files and documentation.

Preferred Qualifications  

One to two years of experience working in library technical services department. Two years of experience in a business acquisitions department.

 

If you have questions about this position, please contact Diana Simpson at diana.simpson@usm.edu

 

To apply for this position, go to https://usm.csod.com/ats/careersite/JobDetails.aspx?id=3238&site=1

 

About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others.  USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.